Real Estate Sales Team Assistant

Growing Real Estate team looking for a detail-oriented, full-time virtual administrative assistant to provide superior administrative support, customer service and professionalism. They should possess exceptional attention to detail and accuracy, excel in computer skills and be able to work in a fast-paced environment. This detail-oriented, professional will be responsible for performing a variety of responsibilities.


Responsibilities:
Build, implement, and manage all systems for clients, lead generation, database management
Act as a liaison between clients and agents
Participate in company-provided training sessions
Compile and distribute daily/weekly/monthly reports to clients & agents
Be the first point of contact in handling customer inquiries and complaints
Create, maintain, and utilize a complete lead follow-up system
Reliable and dependable
Provide concierge-level customer service to prospects, agents, clients and customers
Schedule photographers for all seller listings
Continue to take day-to-day office tasks away from the agent, organizing workflow and reducing inefficiencies
Responding to emails, texts in a timely manner within CRM & APP
Organize Google Drive
Create & Manage agent attraction & onboarding system as well as termination from local & international team
Create and manage milestones & awards system for local & international team
Audit CRM
Create automation in CRM to bring value to buyer & seller clients & retain them
Create automation for agent hiring, retention (awards & culture & value deposits) & termination
Minor event planning
Find available lots & homes & Build a spreadsheet listing off market (call builders, look for coming soon, circle prospect, join FB & company groups, reach out to listing agents in the area to see if they have more coming)
Set up multiple calendars for TJ that all feed to the same booking
Complete survey for Initial interview of TJT applicants
Qualifications:
Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, and Internet skills
Attention to detail and high-level accuracy
Flexible in daily routine; ability to prioritize and manage shifting responsibilities
Ability to assess, prioritize and act quickly
Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities
Excellent verbal and written communication skills
Proficient in time management
A true professional, who supports the entire team in achieving their goals
Minimum 1 year Experience in supporting a real estate team a plus



About Company
We are an international Real Estate Company with our base and original team local to the DFW area. I have been licensed for 17 years. My mission is to deliver a high quality real estate experience inclusive of opportunities and experiences clients can’t obtain on their own or through another real estate company, served with integrity while adhering to every aspect of the Realtors' Code of Ethics.
We will not only serve buyers and sellers with an experience they could not develop without our team, but we will also support our real estate agent partners. We will continue to grow profitable, top producing, efficient, real teams throughout the world that get ahead of any market while remaining profitable and top producers regardless of market shifts.
We provide real time, effective systems and tools which allow our real estate agent partners to be better with us than they would be without us, while having more time to live the lives they dream of and have always hoped for.
We are intentional that our vision, values, efforts and mission will allow our real estate agent partners to collectively create a community in which the top tools, systems, strategies and resources will be shared for the greater good.



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