Multitasking Maestro - Executive Assistant Extraordinaire for a Business Maverick

Calling all multitasking maestros! Join an extraordinary adventure as the Executive Assistant to a business maverick who fearlessly navigates the worlds of entrepreneurship, hospitality, and startup innovation.

Join forces with an extraordinary executive, leading the charge as the Head of Growth for his own company, spearheading a family hotel group, and revolutionizing the startup landscape as a brilliant COO.

As the trusted right hand, you'll be the essential link between these diverse ventures, ensuring seamless collaboration and skyrocketing success. But this role is more than just business—it's an opportunity to work with a genuinely caring and compassionate executive, whose kindness and humanity shine through every decision. Get ready to unleash your coordination superpowers and be the driving force behind this power-packed duo's triumphs.

Ready to be part of an unstoppable dynamic duo? Buckle up for an exhilarating ride of growth, impact, and meaningful connections. Hit APPLY!


HOW TO APPLY:
1. Watch this: Upgrade to see actual info
2. Send us a quick screen-share explaining your experience and why you’re a good fit is a SURE WAY to get to land you an interview...we move fast here!!


VERY IMPORTANT NOTE: DO NOT REACH OUT TO CLIENTS VIA FACEBOOK, LINKEDIN, OR ANY OTHER SOURCE. THE SOCIAL MEDIA LINKS PROVIDED HERE ARE FOR YOUR REFERENCE ONLY. CLIENTS ARE NOT TO BE CONTACTED. ALL APPLICATIONS MUST GO THROUGH OUR TEAM, IN THIS APPLICATION SOURCE.

Please read the job post carefully. Any copy+paste applications will be thrown out.

SHOW us you read the application and want this job. We want someone excited to work with us just like we are excited to have you come onboard!

We take our hiring process very seriously as we consider our teaUpgrade to see actual infombers to be family. And we treat them that way!

AT FIRST, this position starts as a part-time 6-week trial period as we onboard and train you (paid!) then very quickly transitioning to a full-time role if:

1) You enjoy the position (your happiness matters!)
2) We are happy with the performance and execution.
A truly high performer who learns fast and strives for excellence is born in a person


BENEFITS OF ACCEPTING THIS JOB

- Work with an Incredible Boss who cares about you and your growth!
- Flex Time
- Competitive Pay
- UPS Battery Backup (Uninterruptible Power Supply, to protect equipment and save work during brownouts)
- Investing in personal growth: Access to books / courses: Read 1 book a month
- Holidays off (& your choice of special days off)
- Flexible Sick Leave
- Competitive pay (higher than your average VA job!)
- Opportunities to grow in the company
- Regular Raises (10?ter 12 months) based on performance
- Bonuses (13th month broken down quarterly)
- Equipment Upgrades(after 6 months-1 year based on performance)
- Performance-based Incentives (vacation, equipment, etc)
- Health/Mental Health Services
- Prepaid HMO/insurance for the team
- Self Care/Spa Credit


RESPONSIBILITIES:

- Help Prep for meetings/calls
- Writing minutes (high-level or v detailed)
- Quarterly booking w/ CPAs
- Digitizing diagrams using the tool Miro (or like) and organizing them
- File Management
- Organize 4 entities
- Manage files in Dropbox, ensuring proper organization and naming conventions
- Manage confidential docs from CPA
- Manage Client paperwork
- Continuously look for ways to streamline processes and improve efficiency
- Calls as needed (nonclient)
- Task Control and Calendar Management
- Turn emails into tasks
- Organize tasks in Asana google tasks and manage priorities efficiently
- Draft and send professional emails, ensuring proper grammar and formatting
- Prepare daily updates of work to be done in the morning prioritizing tasks
- Communicate effectively through messaging platforms, emails, and phone calls, WhatsApp
- Take phone calls (nonclient) and take detailed messages
- Travel Management
- Book flights and search for the cheapest points while prioritizing quality and convenience
- Basic Accounting and Bookkeeping
- Categorize expenses accurately and maintain accurate financial records


TOOLS WE USE REGULARLY:
- Dropbox
- Asana
- WhatsApp
- Slack
- Google Suite: Sheets and drive and google calendar for tasks management


PLEASE APPLY if you possess the following skills and attributes:

- Are Experienced in a similar role as an executive assistant or administrative assistant
- Are Experienced in managing complex calendars and travel arrangements for high-level executives
- Basic Bookkeeping: Familiarity with basic accounting principles and the ability to categorize expenses accurately
- Have Exceptional attention to detail and the ability to maintain a high level of accuracy
- Have Excellent communication skills in a professional and friendly manner
- Anticipate needs and are proactive in taking on tasks
- Can handle sensitive and confidential information with discretion
- LOVE productivity tools such as Dropbox, Asana, and Google Workspace
- Have a strong work ethic with a positive and adaptable attitude
- Are Comfortable working independently and taking initiative in a remote environment
- Bachelor's degree in a relevant field is preferred, but not required

MORE ABOUT YOU:

- LOYAL
- Funny, humorous, and light perspective to projects
- Team-oriented mindset: all in this together
- Takes initiative, WILL ask questions, Not afraid to ask questions
- Takes constructive feedback and can give feedback
- Proactive, self-motivated, and driven to succeed.
- High level of professionalism and integrity, not making excuses
- Positive attitude, adaptable, and open to feedback, not defensive
- If you've read this far, please add the word tomato to your headline response or we will not accept your application
- Excellent problem-solving skills and the ability to think critically.
- Strong sense of ownership and accountability.
- Excellent interpersonal skills and the ability to work effectively with individuals at all levels of the organization.
- Creative, resourceful, and always looking for ways to improve processes and operations.
- Collaborative and team-oriented approach to work.


REMINDER: VERY IMPORTANT NOTE: DO NOT REACH OUT TO CLIENTS VIA FACEBOOK, LINKEDIN, OR ANY OTHER SOURCE. THE SOCIAL MEDIA LINKS PROVIDED HERE ARE FOR YOUR REFERENCE ONLY. CLIENTS ARE NOT TO BE CONTACTED. ALL APPLICATIONS MUST GO THROUGH OUR TEAM, IN THIS APPLICATION SOURCE.


HEAR IT FROM OUR HIRES!!

If you're looking for a company that cares for you, then you look for Gina and her team. I've been working since I was 18 years old, and I have never found a CEO who truly cares for his/her workers. But today, I'm currently working for a CEO who not only cares for me but cares for my family as well. I have found my dream job! All thanks to Gina and Marj! I can't thank them enough. " Jet M., EA, Khronos

You would know that it is a good company the recruitment or the hiring process is not messy. I was really impressed because it's really organized. I now worked with an amazing team, very helpful, very approachable. Thank you so much for the wonderful opportunity." Kate G., PM, Khronos


JUMP TO THE FRONT OF THE LINE!!

Sending us a quick screen-share explaining your experience and why you’re a good fit is a SURE WAY to get to land you an interview...we move fast here!!

See you very soon!

Make the BEST career move now! Hit APPLY!

DUE TO THE NUMBER OF APPLICATIONS RECEIVED, ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED