Generalist Virtual Assistant Wanted - Organization and Coordination Expert (Spanish/Chabacano speaking is a major +)

We are seeking a proactive and organized generalist VA to join our team. As the generalist VA, you will be responsible for welcoming and onboarding new teaUpgrade to see actual infombers by sending out beginner timelines and finding/organizing the answers to frequently asked questions. You will shadow conversations with teaUpgrade to see actual infombers and clients, automate and manage meetings and training reminders, as well as create easy-to-read instructions for processes that everybody must go through.
As our generalist VA, you will also be responsible for putting together a Google Drive for the team that includes books, team headshots, marketing and training materials, as well as instruction presentations.

Responsibilities:
Send out welcome messages and instructions for beginner processes
Find and organizing answers to the most FAQ in all 50 states.
Shadow my conversations with clients and teaUpgrade to see actual infombers, eventually helping take over responses to simple questions and Upgrade to see actual infotomate and manage meetings and training reminders.
Create simple and easy to read instructions for account set ups, company appointments, etc.
Create, organize, and maintain google drive folder for team.
Actively check group chats and extract important information to relay to myself and team.
Update and maintain prospect list (contact people daily, especially those that need follow up)


Requirements:
Proven experience as a generalist VA or in a similar role
Excellent communication and interpersonal skills
Strong organizational and time management skills
Attention to detail and ability to multitask
Ability to work independently and as part of a team
Proficiency in Google Suite and Microsoft Office
Familiarity with project management software and tools
Experience in compiling and organizing resources and materials
Ability to learn and adapt to new software and tools quickly
Availability for Tuesday and Wednesday calls during CST time
Ability to actively monitor group chats and relay important information to the team
Willingness to contact prospects daily and follow up regularly


Perks:
This is part-time ~20 hours a week at first, with the goal of bringing you in full-time a couple of months down the road.
Flexible Vacation. If you need time off just let me know.
Opportunity to advance/get bonuses, if you do a good job, I will give you a raise and bonuses.
A supportive and collaborative work environment
The opportunity to work on a creative project that is changing the industry.
Pay: $5-$7 / TBD, this will depend on your level of skill and other people that apply to the job.



To apply for this position:
1. Change the subject line to “I want to work for you Jennifer, it’s cool that ______” (To fill in this blank, you’ll find the answer in the third line of my Instagram bio (With the emoji in front of it) )

2. At the top of your message, write 2-3 sentences on why you would like this position, what your virtual assistant journey has been like, and why you’re a good fit for this position.

3. Under that put the answers to the following questions and include the numbers to make it easier for me to read.

1) Describe your experience as a VA, and what are some of your best attributes that help you stand out from everyone else?
2) Describe one of the reasons why you want to make a better income, and how you would be able to help others achieve the same.
3) What is your experience with PowerPoint, Canva, Adobe products, Google products (Illustrator, Gmail, Drive)?
4) Do you have experience as a licensing coordinator?
5) What is your experience with helping build up companies like this?
6) Do you have any experience with Spanish? What other languages are you fluent in?
7) Lastly, do you have any other experience that will make you a perfect fit for the job and would you be open to increasing your time to part/full time as we grow, or would you prefer to stay as a freelancer?

Please do not write more than what I have asked you above, if you write more than what is asked for above, I will have to ignore your job post.

Thank you,
Jennifer Perez


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