Amazing career opportunity for an Executive Assistant to join small, global energy firm

We’re a small, niche, well regarded, global energy firm - working primary with clients in manufacturing, logistics, shipping and transportation industries - looking for an assistant to provide support to a senior executive (e.g. CEO, Managing Director, etc.) with a focus on sales, marketing and business development.

Your daily responsibilities will include:
1. Conduct marketing, sales and business development tasks on behalf of a senior executive (CEO, Managing Director, etc.) and provide a daily summary report detailing completed and ongoing tasks.
2. Make sure sales, marketing and business development tasks are up to date. Make sure appointment reminders are sent. Confirm appointments with contacts.
3. Update list of contacts in Hubspot and organize them according to the right categories.
4. Organize incoming calls and emails that we receive. Remove spam. Respond to email. Forward emails to respective executives.
5. Schedule, book and confirm events, meetings, travel and accommodations for the team.

Required technical skills and experience:
1. Strong organizational skills in a professional business environment
2. Strong English communication skills
3. Project management

Soft skills:
We work with challenging, dynamic, international B2B clients. So it’s really important that you are:
1. Pay close attention to detail and be willing to ask for help if you do not have a clear understanding of something relevant to your responsibilities
2. Willing and able to learn rather quickly
3. Have a sincere interest in working in a dynamic, multi-cultural international environment

Basic skills:
In addition to having excellent English communication skills, you’ll need to use the applications listed below (don’t worry if you do not have all of these programs – some of them can be expensive - we will provide you with all applications we use in the company).
You don’t need to be an expert in all of them, but you need to be at least familiar with most of them or their alternatives.
1. Web research using search engines like Google, LinkedIn, etc.
2. Microsoft Office (Teams, Outlook, Word, Excel, Powerpoint, Notes)
3. Customer relationship management and email marketing software: Hubspot, SubStack, Ghost
4. Project management software (ClickUp, Notion)

Desired skills and experience:
We’re looking for someone who can grow with us and rise from the ranks. If you have skills and/or experience in B2B (business to business) business development, marketing or sales, this will be helpful.

Work schedule and holidays:
1. This is a full-time position (40 hours/week), Monday to Friday. Hours are flexible - as we are global firm - but generally need to be consistent so your colleagues will know when you are working and generally available to collaborate with them.
2. You’ll qualify for 5 days vacation after the 6-month probationary period and 15 days per year after you have worked with us for 12 months.
3. We honor all regular, public holidays in the Philippines + 1 "floating holiday" of your choice.
4. Occasional international travel (2-4 times per year and 3-5 days per trip) will likely be required to meet with your colleagues in other countries e.g. US, UK and Portugal.

Salary: USD $750/month for full-time work (40 hours a week)

Perks and benefits: You will also receive, once you complete your 6 months’ probationary period: 13th month salary, health insurance stipend, quarterly bonus based on your personal performance, quarterly bonus based on company’s performance.

Training provided: You will have the ability to receive exceptional training – both internal and external – to ensure that you are not only successful, but thrive, in your new Upgrade to see actual info addition, should you desire to pursue a higher education, we will pay for your tuition and fees, after a probationary Upgrade to see actual inforeer potential: You’ll be working directly with the managing director as well as interacting with a global team of analysts, consultants, partners and vendors as well as executives at our client companies – generally CEOs, CFOs and VPs of finance - and their assistants. As our business grows, you will have the opportunity to rise as high as you desire, such as becoming our global director of business development or the managing director's chief of Upgrade to see actual infotails on how to apply: When applying, please provide a copy or link to your resume (regardless of whether you are fresh out of school or someone with significant experience) and a one paragraph explanation - via the onlinejobs.ph message system or an additional document - regarding what about this specific opportunity is of interest to you compared to the average job or career Upgrade to see actual info addition, please tell us the name ,or describe, of one of your favorite books, games, movies, personal interests or songs.