Accountant / Accounting VA

Software you will use:
- Appfolio
- Microsoft Office Suite (Word, Excel, Outlook)
- Ring Central


General Task List:
- Reconcile multiple bank accounts semi-monthly and monthly
- Generate monthly reports (accrual and cash basis – property specific)
- Tie-out balance sheet accounts monthly (debt service, cash accounts, security
deposit amounts, escrow accounts, etc.)
- Review cash flow statement and resolve any unusual activity (coding errors,
large expense items, income discrepancies, etc.)
- Request fund transfers for security deposit returns
- Set up new properties under management (owner, bank, building, tenants,
budget, beginning balances, etc.)
- Maintain monthly report list by property / owner (for owner reports)
- Send financial reports to lending institutions as requested
- Reconcile NNN accounts upon move out and annually
- Set up annual property budgets
- Generate tax reports annually (1099s, 1098s, etc.)
- Distribute financial activity reports to CPAs for annual tax return preparation
- Reconcile tax returns to Appfolio reports annually
- Close capital accounts annually
- Maintain / create recurring journal entries
- Contact commercial and residential tenants to discuss past due amounts and set
up payment plans
- Assist staff entering accounts payable with questions regarding coding,
capitalization, etc.
- Be familiar with lease terms for assigned commercial tenants (gross vs. NNN,
utility bill-backs, notice provision, mid-term rent increases, etc.)
- Send delinquent accounts to collections as needed
- Close out lost management properties (owner, bank, tenants, building, etc.) and
hide affiliated accounts
- Maintain and enhance the Accounting Playbook to outline current policies and
procedures
- Recommend changes to policies and procedures
- Ensure all relevant information is uploaded to the server and/or tenant file in
Appfolio
- Answer owner / peer questions regarding financial reports via email or phone

- Work in conjunction with on-site staff to ensure individual suites are reflected
correctly in Appfolio (rent ready status, security deposit status, marketing status,
market rent status, etc.)
- Trouble-shoot accounting issues
- Create monthly owner property condition reports in conjunction with on-site staff
- Track property-specific major work orders / capital improvement projects
- Maintain Appfolio and Excel database of property asset acquisitions to assist with
budgeting
- Assist tenants with questions about their accounts
- Maintain tenant contact information in Appfolio
- Complete on-line forms to assist tenants trying to obtain financial assistance
- Assist in training other staff as required
- Ensure rent payments are correctly applied to tenant accounts
- Manage owner distribution
- Answer phone calls
- Other ad-hoc tasks