Virtual Executive Assistant

We are a US Based CPA firm that is looking for a full time Virtual Assistant to join our team. This individual will assist in posting jobs, reviewing resumes of accountants the firm may want to hire, and passing on qualified resumes to management. This role will also play a role in creating proposals for potential clients using Panda Docs.

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Firm Administrative Assistant

1. Post Jobs on Indeed and Linkedin
2. Review Resumes based on criteria provided
3. Do Pre-Interviews Phone Calls using questions provided
4. Set Interview Dates
5. Coordinate with schools to be a part of their career fairs
6. Coordinate with student organizations for recruiting

Marketing

8. Send Newsletter Monthly using Constant Contact
9. Post on our website Blog by summarizing articles provided

Client Service
10. Go over Client Satisfaction survey results. Reach out to clients that may not be satisfied via email or phone.
11: Review clients that are onboarding and offboarding to ensure process is smooth.

Billing
1. Assist with Billing Clients. Emailing clients regarding their billing. Coordinate with manager on setting up proper billing within Practice Ignition software
2. Possibly send out Proposal via Panda Docs

Projects
1. Assist with administrative aspects of projects.
2: Run Reports from our Practice Management system to ensure clients are properly classified.
3: Update Management Excel Reports

Instructions to Apply
1: Please write and submit a paragraph that outlines why you would be a great fit for this role.
2: Send a 1 Min Video introduction, in the video: 1:introduce your self, 2: Talk about why you feel you would be a great fit for this role.
3:In the Subject Line of your Email application enter "Application for VC's Executive Virtual Assistant Position."
Please note if these three instructions are not followed your application will not be considered.

Requirements
-Strong English Speaking and Writing Skills
-Ability to take ownership over processes and tasks you are completing
-Ability to write clear blogs, create news letters.
-Organize and follow up on administrative tasks.
-This role works during US CST time. The candidate must be comfortable working during this time zone. The time zone will not be changed in the future.