Virtual Bookkeeper and Administrator

About the Role:

We have a unique position becoming available at My Healthcare Recruit for someone who wants to play a flexible role in an exciting and growing small business. You will have a varied role that responds in an agile way to business needs.

My Healthcare Recruit specialises in supporting the international relocation process for clinical staff, predominantly nurses. We guide both candidates and clients through the process from start to finish, using video interviewing tools to broker relationships between countries. Due to the nature of role, we can accommodate homeworking and flexible hours.

Reporting to the Senior Bookkeeper, this role is responsible for the day to day smooth running of business operations and ensuring company financials are managed efficiently and effectively.

As the role is primarily virtual/remote, it requires a high level of self-management, and personal responsibility, and the ability to prioritise, organise and manage events and tasks. A customer service mindset along with attention to detail is critical. Strong technical skills, and ideally confidence with social media, is key to this role. You'll need to be able to demonstrate a suitability to work for the majority of the time on your own and to make swift, sensible decisions in order to support the business at all times.

As a virtual teaUpgrade to see actual infomber, you'll work from home, although you will be required to use video conferencing software for regular touch-points. You’ll operate in the same way as an office based teaUpgrade to see actual infomber, but must be able to adapt to this remote working environment, being prepared to consider alternative ways of working and communicating in order to form effective and strong relationships.


Bookkeeping Responsibilities will include:
• Invoice creation
• Sales and purchase ledger support
• Account reconciliation
• Matching purchase orders with invoices
• Recording business expenditure and advising on cost cutting practices
• Collaborating with others to resolve account queries in a timely manner
• Auditing accounts
• Liaising with customers and suppliers

General Administrative Responsibilities will include:

• Excel data management
• Overall process management and process improvement
• Responding to customer service queries from candidates and clients
• Performing due diligence on candidate documentation and referencing
• Other activities as required

Skills required for the role:
• An ability to demonstrate a commitment to delivering excellent customer service within all aspects of the role, which include having a proactive and can-do attitude at all times.
• An ability to demonstrate strong organisational skills, self-motivated, regularly acting on own initiative
• Proven experience of providing administrative/ operational support at all levels of seniority (minimum 1 year experience)
• Proven experience of providing bookkeeping support, ideally using Xero (minimum 1 year experience)
• Proven experience of using Microsoft Excel to manage data (minimum 1 year experience)
• Experience of managing and prioritising high volumes of work, providing support to multiple stakeholders
• Excellent communication skills
• Strong technical skills
• The ability to work proactively with the autonomy provided in this role
• Strong task management skills and the ability to manage a number of tasks
• Evidence of being able to drive forward initiatives and project manage them to completion
• Continually identify, suggest, share and adapt to ways of working with peers and customers

Desirable skills:
• Experience working with different cultures


Other:
• This role supports virtual and flexible working.
• The role is for 30-40 hours per week but other hours would be considered.
• You must have a strong wifi connection.
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• Start Date: September/ October 2022

Interviews:
• August/ September 2022