Virtual Assistant with Call Handling and Xero Experience

We, at MyWorkspace, are looking for a full-time Virtual Assistant for one of our Australian Upgrade to see actual info this role, you will perform various administrative tasks, including making and receiving phone calls, sending emails, organizing calendars, and making travel arrangements.

A strong candidate has excellent English communication skills, reliable internet connection, and a conducive remote work setup, along with experience using communication tools like Skype.

Ultimately, you should be able to communicate effectively, handle administrative projects, and deliver high-quality work under minimum supervision.

If you think this role is for you, send in a short cover letter with a link to your resume. Only applications with a valid and accessible link to resume will be processed.

Responsibilities
• Phone calls inbound and outbound
• Preparing minutes and resolutions
• Collecting missing information from customers
• Sorting incoming scanned mail and saving to correct customer files
• Creating correspondence cover letters
• Updating client database with new client information
• Completing and posting daily timesheets for directors
• Optimizing and updating workflows
• Managing and updating federal databases
• Updating details on various platforms
• Generating reports for managers and directors as required
• Managing contact lists and customer spreadsheets
• Manages directors, manager diaries as per their ideal weeks
• Organizing travel arrangements
• Managing the email inboxes of directors and managers
• Preparing and sending email newsletters Preparing engagement letters
• Manages the client onboarding process Publishing social media updates
• Solid organizational skills

Requirements
• Preferably with proven experience as a Virtual Assistant or relevant role
• Familiarity with current technologies, like desktop sharing, cloud services and VoIP
• Proficient in MS Office such as Word, Excel, and Powerpoint
• Knowledge of online calendars and scheduling
• Preferably with Canva experience
• Excellent written and verbal communication skills
• Excellent time management skills
• Basic bookkeeping skills with experience using Xero will be highly regarded
• Willing to work from 6:45 am to 3:15 PM Monday to Friday

If you think this role is for you, send in a short cover letter with a link to your resume. Only applications with a valid and accessible link to resume will be processed.