Executive Assistant

MOCS is a Social Video Content Marketing agency based in Hattiesburg, MS U.S seeking a young yet experienced, tech-savvy Virtual Executive Assistant who will assist the company director in all personal and business matters. Your role will be to help shed the company director of administrative, planning, HR, financial (and any other) tasks to focus on the growth of the company.

You'll have previous experience supporting a CEO, director or senior manager with the agility and adaptability to juggle multiple projects, tasks and roles seamlessly and efficiently.

This role demands the need to be able to complete within deadlines, strong and responsive communication, identify and attend to the needs of the company and the director with little supervision and all doing this in a very organised and systems-driven approach.

Your role is to orchestrate work to ensure the company and the director's priorities are met, organizational goals are achieved and best practices are upheld.
Working hours:
9am - 6pm America Central Standard Time (1hr Lunch)
Monday to Friday
Reachable/communicable on weekends for ad-hoc emergency tasks
Salary:
30,000 - 45,000 PHP per month

Tasks;
• Help liaise and organize meetings and make bookings for company director
• Manage any personal matters of company director as instructed
• Attend team and client meetings + take meeting minutes/notes
• Responding to emails and messages from clients, staff and other stakeholders
• Arrange events, gifting, ordering and bookings of any affairs
• Book and manage travel itineraries
• Manage the calendar and schedule of company director
• Maintain and organize internal filing
• Prepare, issue and follow up on corporate documents internally and externally
• Onboarding new clients and new hires
• General office management acting as a conduit between senior management and the team
• Weekly and monthly reporting
• Prepare and distribute company announcements and any other internal communication

Qualities:
• Ability to manage 'up' and keep company director on track where required (MUST)
• Fluent in English and possess strong written and verbal communication skills with clients, staff and • stakeholders
• Strong professionalism and exceptional interpersonal skills
• Deadline-driven
• Strong attention to detail - nothing gets missed
• Applies rigorous thinking with the ability to think autonomously without supervision
• Extremely responsive with a strong sense of urgency
• Ability to multitask and priorities tasks with minimal supervision
• Excellent time management skills

Criteria:
• Experience as an Executive Assistant or higher, reporting directly director, executive or senior manager
• Advanced skills in Microsoft Office, Google Docs
• Experience working with a project management tool such as Clickup (Clickup is highly favored)
• Experience with ActiveCampaign
• Experience with social media and content platforms (Instagram, YouTube)
• Experience using Slack
• Experience with Dropbox and Google Drive
• Experience with LastPass or other password managers
• Must also be reachable and responsive on weekends on an ad-hoc basis where needed
• Maintain professionalism and strict confidentiality of all materials, and exercise discretion when interfacing with business

Submit via email:
• Cover Letter
• Curriculum Vitae (CV)