Executive Virtual Assistant

Part Time Executive Virtual Assistant with "Perfect" English Wanted: Work for a Great Team and growing company. Potential for long term position creating systems and processes for the business so it runs like clockwork.

Are you an organized, tech-savvy superstar who LOVES project management, admin, attention to detail, numbers, spreadsheets and getting tasks done? Do you enjoy finding new ways to streamline systems and make everything work more effectively? Are you efficient and flexible and want to work with a growing business in the spiritual and personal development industry?

If you’re yelling “YES!” at the screen right now, keep on reading…

We are on a global mission to support spiritual women to succeed and thrive in every area of their lives, business and relationships.

Our online product suite right now includes;

• Courses and programme on learning about and understanding the Ancient Divine Feminine Wisdom and power that are available to support every woman on this planet, in every area of their lives including spiritual and coaching businesses.
• Courses and programmes to support the spiritually aware entrepreneur in healing their money story and we are currently designing a colour therapy course for healing and personal development.
• Affiliate partnerships are also a part of our overall business model. We partner with others and also host our own affiliate programme.

You can learn more about us here at: Upgrade to see actual info and to get a sense of what we do in Divinely Prosper you can go here: Upgrade to see actual info

Your role is primarily admin and advanced project management but there will also be some customer care and interaction in our >>Facebook Communities and in our Online Learning Portal. You are a master of anticipating someone's needs – the kind of person where I’ll think of something and find you’ve already taken care of it.

You have a firm grasp of the bigger picture. You have a great ability to manage all the moving parts and follow up where necessary to keep things on-schedule.

Our team is committed to making sure each woman in our community feels supported, loved and encouraged when they interact with us. Whether they’re a member of our wider public audience or a member of one of our paid programs, every person is heard and treated with compassion.

Our ideal candidate has a communication style that’s clear, positive, and helpful, you work well as part of a small team.

You are excited to learn about our products and programs inside and out, not in an effort to further your digital marketing knowledge, but to truly provide the absolute best support and guidance to members of our community and to grow our business and make a difference.

This is a work-from-home position that will report directly to Marcia and will also work closely with other key members of the team.

You will be our CEO Marcia O' Regan's right-hand person and support her as she needs in her day-to-day running of the business.

There are times when the workload will be much higher than others and we are looking for someone who is committed to “getting the job done”.

For example; when we are hosting The High Priestess Gathering and enrolling new students in our online programmes your hours will increase. Also as our community grow the hours necessary for this role will increase to meet the demands of the role.

We have Divinely Prosper Membership our paid programme where Marcia is active almost daily and hosts weekly Divine Feminine Coaching and Healing sessions and twice monthly zoom Q & A and hot seats.

We are looking for someone who is comfortable with the different softwares and you are willing to take ownership of various administrative and social media tasks, then we believe you would be perfectly aligned!

If you love to problem solve, take initiative, and act as a medium between customers + leaders and contributing to creating an organization that flows, then this job is for you.

This is also not a good fit for someone who has an established book of clients or an established spiritual business and is just looking for “more hours” or a “side gig”. The role will start with 10 to 20 hours per week then grow into a bigger position as required.

Our small dynamic team is sacred to us and we are looking for a like-minded person who is willing to make that same commitment. Our business is like a family and when we find someone that is a fit for us whether that's a VA, a team member or a contractor we aim for a long-term relationship.

This is a part-time role and there is plenty of freedom and flexibility in the schedule. We are based in a European time zone.

REQUIREMENTS:
• Proven experience as an Executive Virtual Assistant or relevant role
• Familiarity with social media platforms
• Familiarity with project management tools like Asana, Trello or Clickup
• Experience with online learning platforms like Kajabi
• Experience with word-processing software and spreadsheets (e.g. MS Office, Google
Suite)
• Knowledge of online calendars and scheduling (eg: Google Calendar)
• You know lots of tricks on how to make business easier and connect together.
• Excellent at organising and managing emails and processes.
• Knowledge and experience of wordpress and basic web design and active campaign (We have a web design and tech team but expect you to be able to navigate and edit the website at a basic level)
• Excellent time management skills
• Expert in project management.
• Solid organizational skills
• Ability to learn and use new systems, software and processes fast.
• Can multi-task without losing focus
• Familiar with Social Media platforms
• Knowledge of online calendars and scheduling (eg: Google Calendar)
• You know lots of tricks on how to make business easier and connect together.


ABOUT YOU:
Excellent English speaking and writing
• Great written communicator and Detail oriented
• Fast implementer & self-starter and have a “get the job done” attitude
• Dependable & trustworthy
• Comfortable with navigating YouTube and all social media platforms
• Would describe yourself as ‘tech-savvy’
• Organized, creative, and great at measuring results, and meeting deadlines.
• The ability to juggle multiple projects simultaneously — you get things done and keep promises.
• Expert in project management.
• Commitment to continually learning and improving.
• Extremely flexible, compassionate, and team-oriented — you stay positive and committed to solving problems instead of focusing on them.
• Mature, coachable, and happy doing high-level projects as well as mundane administrative tasks (there will be a mix of both!)
• Wonderful communication skills (both written and verbal)
• Ability to share your opinion and give feedback with confidence.
• You don’t waste time procrastinating and you get the job done in a timely fashion. You have strong time management skills and the ability to work autonomously (as this is a remote working position these two are essential.)
• You understand our company’s bigger picture and have an overall higher level of skills and can manage all the moving parts and follow up where necessary to keep things on-schedule.
You have a sense of style and love things to be beautiful and pleasing to the eye.
•You are a fast implementor & self starter with a “get the job done” attitude. This is not a job, it's a ‘passion’.


ABOUT ME:
Here are a few things you should know about me:
• I am an Intuitive Mentor working with women and I create online courses.
• I am on a mission to support women to claim their power, their self worth and make an impact in the world.
•I move very fast & expect the people I work with to be the same way.
• I am very loyal to my employees & treat them with love and respect.
• I give bonuses for doing a good job (If the business makes money, you should too!)
• I am all about the collective, each one of us and the work we do contributes in great ways and I am looking for someone who has that awareness. We help each other to thrive and grow.
• I am looking for someone to help me have my business to work like clock work. The systems, processes are fully implemented and everything is connected.
• You can learn more about me here: [Upgrade to see actual info]

ABOUT THE POSITION:
Your main responsibilities will include:
• Project management.
• General Administrative tasks such as resolving billing issues, emailing clients, processing refunds and managing online event registrations and uploading and organising content in our online learning platform.
• Reporting any issues, suggestions and feedback to appropriate team members
• Streamlining and improving our internal customer support policies and procedures
• Gathering testimonials and feedback submitted to the support inbox and on social media
• Gathering and Sharing customer feedback with team for business development purposes.
• Customer support via email and in our Facebook groups for Marcia O' Regan's personal brand.
• Document admin procedures – a major part of every team members role, is to create processes that can be added to our OPS Manual, this is a live document that is continually being added to and edited so we can keep up to date processes for every single aspect of the business.
• Editing and writing newsletters using email both in active campaign and kajabi
• Organizing Facebook group posts and events
• Managing content for the podcast including; uploading audio, adding description and links and creating a corresponding email and scheduling release date across all our social media platforms. (We use some software to make scheduling easier)
• Managing our email list, emails, copy, spelling and grammar checks and scheduling.
• Liaising with our web design and graphic design team for many tasks.

Strategic quarterly planning and implementation with the CEO.
10-20 hours per week

ABOUT COMPENSATION:
• Pay monthly via paypal and we will cover the paypal fees.
• We recognise great work

HOW TO APPLY:
If you are interested in this position and believe you have the qualities listed above to be
successful, please complete this Google Form: [Upgrade to see actual info ] then email
Upgrade to see actual info and in the subject line, type: “#JobOpp application has been
submitted” In the first paragraph, tell me why you want this job.
Once you submit your responses, I will respond within 2 - 3 days.

Be on the lookout for an email coming from: Upgrade to see actual info
Congratulations you made it to the end! I look forward to learning more about you.
This is an ongoing position. I want to work with you for years, not weeks.