Payroll Specialist

As a member of the Finance Team, the Payroll Specialist is responsible for processing company/client payroll, updating and maintaining payroll records, and provides reporting and administrative support.

Position description:

Assures the bi-weekly payroll is prepared, processed, and delivered in an accurate and timely manner within company policy, procedures, guidelines, as well as within local, state, and federal regulations.

Updates and maintains electronic timekeeper Upgrade to see actual infodits, balances, and transmits employee files to Cyberpay for processing.

Ensures local, state, and federal payroll taxes are paid on time by reviewing reports quarterly and annually and filing as required.

Maintains accurate payroll records. Receives and enters all changes with proper approvals, questioning those that appear to be inaccurate and inconsistent with payroll timelines or company processes. Resolves issues by researching problems and working with key stakeholders to ensure the integrity of the database.

Contributes to consistencies and efficiencies by creating, maintaining, and communicating standard Upgrade to see actual infons and reviews payroll Reports, including the Payroll Summary, Statistic Re-cap, Payroll Changes, Wage Garnishment Verification, Registers, Master Controls, and Manual Checks, Bi-Weekly Employee Activity Report, Payroll Changes Report, Quality Incentive reports, monthly Turnover Report. Ensures reports are maintained and stakeholder access is provided appropriately.

Ensures timelines for employee eligibility for benefits, incentive pay, and pay increases are accurately executed.

Enters new hire, employee changes, and terminations data into the system.

Ensures the accuracy of all payroll deductions, creating back up and detail documentation where needed.

Receives and executes garnishment orders, maintaining required back up and documentation.

Responsible for project and administrative work including creating and maintaining PTO tracking calendars and spreadsheets, company rosters, and ad hoc Upgrade to see actual infomitted to continuous improvement efforts in the Finance Department by identifying and acting on opportunities to fine tune processes, reports, forms, training, SOPs, etc. Ensures procedures are documented and assists in cross-training others.
Job Requirements

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As a member of the Finance Team, the Payroll Specialist is responsible for processing company payroll, updating and maintaining payroll records, and provides reporting and administrative support.


Position description:



Assures the company bi-weekly payroll is prepared, processed, and delivered in an accurate and timely manner within company policy, procedures, guidelines, as well as within local, state, and federal regulations.

Updates and maintains electronic timekeeper Upgrade to see actual infodits, balances, and transmits employee files to ADP for processing.

Ensures local, state, and federal payroll taxes are paid on time by reviewing ADP reports quarterly and annually and filing as required.

Maintains accurate payroll records. Receives and enters all changes with proper approvals, questioning those that appear to be inaccurate and inconsistent with payroll timelines or company processes. Resolves issues by researching problems and working with key stakeholders to ensure the integrity of the database.

Contributes to consistencies and efficiencies by creating, maintaining, and communicating standard Upgrade to see actual infons and reviews payroll Reports, including the Payroll Summary, Statistic Re-cap, Payroll Changes, Wage Garnishment Verification, Registers, Master Controls, and Manual Checks, Bi-Weekly Employee Activity Report, Payroll Changes Report, Quality Incentive reports, monthly Turnover Report. Ensures reports are maintained and stakeholder access is provided appropriately.

Ensures timelines for employee eligibility for benefits, incentive pay, and pay increases are accurately executed.

Enters new hire, employee changes, and terminations data into the system.

Ensures the accuracy of all payroll deductions, creating back up and detail documentation where needed.

Receives and executes garnishment orders, maintaining required back up and documentation.

Responsible for project and administrative work including creating and maintaining PTO tracking calendars and spreadsheets, company rosters, and ad hoc Upgrade to see actual infomitted to continuous improvement efforts in the Finance Department by identifying and acting on opportunities to fine tune processes, reports, forms, training, etc. Ensures procedures are documented and assists in cross-training others.


Position requirements:



Associate’s degree (A.A.) from a two-year college or technical training in accounting preferable; two years knowledge of and experience with payroll processing system; or equivalent combination of education and experience.

Knowledge of basic accounting related to payroll processing, including how payroll interfaces with the General Ledger.

Skill in entering, obtaining, and manipulating data using computer databases.

Ability to create reports using current MS programs (Word, Excel).

Ability to add, subtract, multiply, and divide. Ability to compute rate, ratio, and percentages.

Ability to interpret and apply Federal and State laws concerning payroll taxes, medical leave, hiring, and terminating employees.

Ability to develop and use systems for organizing and keeping track of information.

Ability to create and follow standardized procedures.

Problem-solving skills: listening to, interpreting, and meeting the needs of others; diagnosing and rectifying problems.

Ability to recognize inconsistencies in information (ability to attend to details).

Ability to prioritize multiple tasks.

Ability to use independent judgment in completing work.

Ability to maintain confidentiality of information.

Ability to communicate information across different individuals, departments, and external parties.

Ability to create and deliver payroll-related procedural training.

Ability to demonstrate considerable tact and diplomacy in dealing with others.

Ability to listen to others to identify needs or concerns.

Ability to work with others in a team-based environment.

Ability to provide consistent, quality customer service.

Ability to work under above circumstances and deadline pressure.