Virtual Assistant

Role
This contract position will be responsible for supporting the Publicist with their back-end support. Direction will come directly from the Publicist or Department Head, to include direction, training, and support. As a Publicist Assistant you will perform various administrative tasks, including answering emails and scheduling meetings. For this role, a strong Internet connection is required, along with experience using communication tools like Skype, Zoom and Slack. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum supervision.

Responsibilities
Media list building: pull contacts from Cision and Google News.
Manage media opportunity client alerts through AE’s inbox.
Follow-up emails with media twice a month.
Scheduling interviews on Google calendar and if applicable, outlet’s guest booking Upgrade to see actual infodustry research.
Updating master VIP media contact list.
Managing client awards.
Pulling Press Release Metrics with Newswire and logging in media tracker.
Updating client metric spreadsheet weekly.
Assisting with client updates and reports through outbound emails.

Task Examples
Conducting Research
Competitor Analysis
Creating Media List
New Business List
Scraping Lists
Scheduling meetings and interviews.
Preparing Media Opportunities and updating of Media Tracker
Editing Graphics
Creating Slides for presentation
Updating Heather’s Media Tracker.
Create Media Trackers for New Clients.

Results
Work through with our Account Executive(s) to manage the various ongoing public relations projects with the agency.
Strong written and verbal communication, administrative and organizational skills.
Ability to maintain a realistic balance among multiple priorities.
Ability to work independently on projects and must be able to work under pressure at times to handle a wide variety of tasks and time management.

Requirements
Prior demonstrated experience within an Executive Assistant role.
Excellent written and verbal communication skills and able to communicate effectively.
Excellent attention to detail.
Motivated, energetic with a can do attitude.
Helpful and supportive spirit. Problem solver.
Professional attitude and presentation.
Ability to prioritise conflicting deadlines.
Ability to work autonomously, employ initiative to find solutions, prioritize and exercise discretion.
Knowledge of Google applications and managing calendars.
Excellent organizational and administration skills.
A proactive and flexible approach to work.
Be self-motivated
Ability to manage confidential information
Good project and time management skills
Knowledge of online tools such as slack, cision, trello
Knowledge of social networking and marketing
Ability to manage multiple priorities and meet deadlines
Good business communication skills for dealing with clients
Have a desire to serve and looking for ways to help people
Ability to identify and solve problems before they reach critical stage
Knowledge of online file sharing & storage devices such as Dropbox, OneDrive or Google Drive