Transaction Coordinator and Administrative Assistant Needed

I am a Realtor seeking an assistant who can provide support with transaction coordination and administrative activities needed in my business. MINIMUM 2 YEARS OF TRANSACTION COORDINATION EXPERIENCE IS REQUIRED. The ideal candidate will be a self-starter, know how to follow directions, be detail-oriented, very organized, be able to work in a fast-paced virtual environment, and have a positive attitude.

This position will start with part-time hours which will be dedicated for training and increase to full time (30-40 hours) after 2 weeks. You must be available between the hours of 9am-5pm CST. You must be fluent in English. Excellent written and verbal communication skills are required. If the job below interests you, please provide a copy of your resume.


KEY TASKS:

1. Listing Manager (Listing to Contract)

· Oversee all aspects of sellers transactions from initial contact to executed purchase agreement.

· Prepare all listing materials: pre-listing presentation, Listing Agreement, sellers’ disclosures, comparative market analysis, pull online property profile, research old multiple listing service (MLS) listings and etc.

· Consult & coordinate with sellers all property photos, staging, repairs, cleaning, signage, lockbox, access requirements & marketing activities.

· Obtain all necessary signatures on listing agreement, disclosures and other necessary documentation.

· Coordinate showings & obtain feedback.

· Provide proactive weekly feedback to sellers regarding all showings and marketing activities.

· Coordinate all public open houses and broker open houses.

· Input all listing information into MLS and marketing websites and update as needed.

· Submit all necessary documentation to office broker for file compliance.

· Input all necessary information into client database and transaction management systems.



2. Transaction Coordinator (Contract to Closing)

· Oversee all aspects of buyer & seller transactions from executed purchase agreement to closing.

· Coordinate title/escrow, mortgage loan and appraisal processes.

· Coordinate inspections, assist in negotiations regarding repairs, and coordinate completion of repairs.

· Regularly update & maintain communication with clients, agents, title officer, lender etc.

· Submit all necessary documentation to office broker for file compliance.

· Coordinate moving/possession schedules.

· Schedule, coordinate & attend closing process.

· Input all client information into client database system.

· Schedule 30 Day, 90 Day & 120 Day client customer service follow up calls to assist with any home improvement provider recommendations and to ask for referrals.



3. Administrative Assistant

-Database/Lead Management: adding/deleting leads, setting up reminders, implementing drip campaigns, updating client info, creating listing alerts, email/text blasts

-Update daily calling lists in Mojo

-Calendar Management

-Prepare Buyer, Prelisting, & Listing consultation packages

-Scheduling showings

-Running CMAs (Comparative Market Analysis)

-Recording webinars when needed

-Maintaining and improve Instructions/Operations Manual weekly

-Attend ongoing training on business tools, business growth strategies, etc



Tools currently used in my business (that you will need to be/become proficient in):

-TC Workflow

-Teamwork Projects

-Dotloop

-Liondesk

-MLS (Paragon and Flex-MLS)

-Mojo Dialer

-Google Suite

-Skype