REAL ESTATE ADMINISTRATOR

MUST HAVE EXPERIENCE IN REAL ESTATE FIELD
DO NOT APPLY UNLESS YOU HAVE REAL ESTATE EXPERIENCE

Looking for an EXPERIENCED administrative assistant for a busy Real Estate Agent, Must be versed in REAL ESTATE

ADMINISTRATIVE including but not limited to:
Must be Extremely detailed oriented, self motivated, able to work with & develop systems.
Marketing Experience a Plus (web based/social media)
o Oversee all aspects of sellers transactions from initial contact to executed purchase agreement.
o Prepare all listing materials: pre-listing presentation, Listing Agreement, sellers’ disclosures, comparative market analysis, pull online property profile, research old multiple listing service (MLS) listings and etc.
o Consult & coordinate with sellers all property photos, staging, repairs, cleaning, signage, lockbox, access requirements & marketing activities.
o Obtain all necessary signatures on listing agreement, disclosures and other necessary documentation.
o Provide proactive weekly feedback to sellers regarding all showings and marketing activities.
o Coordinate all public open houses and broker open houses.
o Input all listing information into MLS and marketing websites and update as needed.
o Submit all necessary documentation to office broker for file compliance.
o Input all necessary information into client database and transaction management systems.
o Coordinate title, mortgage loan and appraisal processes.
o Coordinate inspections.
o Regularly update & maintain communication with clients, agents, title officer, lender etc.
o Submit all necessary documentation to office broker for file compliance.
o Schedule & coordinate closing process.
o Input all client information into client database system.
o Manage client database management program & system.
o Create & regularly prepare all buyer & seller consultation packages.
o Coordinate the preparation of all listing & open house flyers, graphics, signage and all other marketing materials.
o Manage & update agent website(s), blog(s) and online listings.
o Regularly assist agent to manage & enhance agent’s social media presence.
o Track & coordinate all inbound leads from websites, social media & other online sources.
o Coordinate all client & vendor appreciation events.
o Regularly obtain client testimonials for websites, social media & other marketing materials.
o Coordinate & implement agent marketing videos & property videos on website(s), blog(s), social media and client database email campaigns.
o Oversee all aspects of the administration of the agent’s business.
o Create & manage all systems for sellers, buyers, client database management, lead generation tracking, lead follow-up & all office administration.
o Coordinate the purchasing of marketing materials and any other business related supplies and materials.
o Create & update a business operations manual and all job descriptions/employment contracts for any future hires.
o Manage the recruiting, hiring, training and ongoing leadership of all future administrative hires.
o Hold agent(s) accountable for conducting all agreed upon lead generation activities.
o Ensure that all agent activities are limited to listing property, showing property, negotiating contracts & lead generation.