Executive Personal Assistant for Digital Agency Owner

We offer long-term full-time security, on-going training, and a great working environment where we promote the elevation of your quality of life.

We are a small personable digital agency with a fully remote team that specializes in serving clients that sell digital products, online courses, training and coaching related services. We have an end-to-end solution where we help them market their programs, build their websites, create their course handouts and develop the automated communication as well as their payment system.

If selected, you would start on a trial basis for a short period of time. Then our goal would be to quickly move you into a full-time long-term situation to provide you with security and consistent income.

This role is to be the executive personal assistant of the agency owner.

You will work closely with the owner and assist in taking meeting notes, translating this into written instructions for the team and clients, create summaries, document procedures, and draft briefs for work orders to consultants, freelancers and team members.

==== Important Skills ====

• Excellent English writing and speaking skills
• Works in Central Time Zone (Chicago) daytime hours
• Excellent documentation skills
• Excellent skills with Word/Google Doc, spreadsheets
• Average skills with Google Slides / PowerPoint or similar software
• Average skills in project management systems

==== Tech ====
• Needs a fast-speed reliable internet connection
• Needs a camera and microphone with good audio

==== Tasks of the executive personal assistant of the agency owner will include ====

• Taking summary notes of strategies discussed with clients and compiling action items in a clean document
• Creating tasks with detailed steps in project system from meeting notes, client sessions and recorded conversations with management
• Creating detailed task outlines from verbal and recorded instructions to send to outsourced consultants for the creation of PDF Workbooks, Infographics, writing briefs, etc.
• Preparing presentation slides from articles, video narration and outlines
• Drafting key points of agreements within Word and Google Docs based on narration and meeting notes.
• Sending out documents to clients for eSignature and follow-up
• Creating and organizing the information in our system for recording Standard Operating Procedures
• Creating Task Templates in our Project Management system which link to our Standard Operating Procedures (Training will be provided for this)
• Preparing reports from the project management system 2 to 3 times per week and providing management with a summary of deadlines that are slipping and validating that team members are recording their time daily.
• Monitor and ensure that client requests received through our ticket systems and form submissions are properly assigned to team members and clients receive responses

==== Application ====
Please follow these steps:

1. Submit a resume via an OnlineJobs response.
2. In your submission include the mention of your available hours using a Central Time (Chicago format)
3. In your submission, write 2 paragraphs with the header written with the EXACT WORDS "Why I am ideal for this position" followed by your 2 paragraphs about why you are ideal for the position.
4. In your submission include a Skype or other means of contacting you.



I look forward to receiving your application,

Pol Cousineau,
President & Owner