Bookkeeper/ Financial Assistant - UK Experience

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Part Time






Dec 18, 2019


? Experience of working with a UK Company is ESSENTIAL
? Great communicator in writing
? Type fast
? Go-getter attitude
? Extremely reliable
? Great attention to detail
? Able to follow processes well and consistently
? Able to find solutions to problems
? Confident to make recommendations
? Positive, no excuse attitude
? Ability to learn new tasks quickly
? Experience of use Xero software
? Experience of UK Tax and Property Business dealings

? My name is Grant Robe and I am the owner of ProVest Holdings Limited. We are a Residential Property conversion specialist company, based in South East London. We primarily convert properties into shared accommodation.
? Recently we have started to let the properties on behalf on our clients and so now operate ProVest Lettings Limited also.
? We are now looking for an experienced bookkeeping and financial management individual to help run these businesses. It will likely start as a part time role (4 hours per day) but will grow to full time as the business expands.

? The Details of the businesses are:

1) ProVest Holdings Limited – This is a specialist HMO and Co-Living conversion company, that take typical houses and creates them into shared accommodation units for multiple people. We currently operate in the South East of England predominately, with some dealings in the midlands.
This company would need approx. 80% of the attention as it is our most active business and requires daily rather than weekly attention. It is also the business we are most focused on growing over the next 12 – 24 months. Currently we take on one new project a month, we want this to be 3 per month by the end of the year.
order to do this, we need the help of an experienced Xero bookkeeper and financially trained VA.

2) ProVest Lettings Limited – This is a company that manages properties on behalf of our clients. The properties are those that we convert and require different levels of invoicing, direct debit collections, and rent collections. At present we are building this company up to manage more properties so this will be growing over the next 3 – 12 months. This company would need 20% of your time.

? We are a fast-paced company and expect the people we work with to be the same
? We are very loyal to our employees & treat them with respect
? We give bonuses for good jobs done (if we make money then you should be rewarded for that)

? I require a VA who is experienced in UK Business bookkeeping and VAT returns using Xero. And who is also experience in raising invoices and creating and updating company P&Ls.
? Experience of raising quotes through Xero and creating payment schedules for clients would be beneficial but not essential.
? We use the Projects function on Xero so experience of this would be advantageous
? We will need the Xero inbox monitoring and bills being input into the system ready for paying.
? Use of the Accounts email to chase outstanding or late payments
? We like to communicate through Whatsapp, and on email if necessary.
? A ‘health check’ of our current Xero set up – making recommendations for improved ways of working and organises our income and expenses
? We will require:

ProVest Holdings Limited
Daily: reconciliation of 5-10 transaction
Weekly: Update of company income tracker / update of clients’ property project reports (including additional costs to be charged project budgets) / raise invoices and monitor invoice payment as they come up / monitor expenses / chase late payments
Monthly: prepare final draft of clients’ property project reports / update company P&L / make suggestions on cost saving exercises
Quarterly: prepare VAT reconciliation and submit on xero.

ProVest Lettings Limited
Weekly: reconciliation of approx. 5-10 transactions / send invoices and setting up direct debits
Monthly: monitor rental income payments / collect all rents via direct debit / create client income reports for the month / monitor month-on-month performances
Quarterly: update company P&L

? Work 20 hours a week, GMT (preferably 10am – 2pm) longer hours may be required on Fridays as we try to do all of our payments on these days.
? Rent roll days may require more hours also

? We pay on a fortnightly basis initially or we can pay monthly
? We pay bonuses for great work
? We pay 13th month bonus
? We give pay increase based on performance
? Every month you work, you earn 1/2 personal day which can be used as sick days or vacation days (6 days per year)
? These are the paid holidays: New Year’s Day, Good Friday, Independence Day, All Saints Day, Christmas Eve, Christmas Day, New Year’s Eve (7 Days)

? Go to the application form here:
? Complete the questions

Finance & Management
Bookkeeping Tax Preparation Xero
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