Digital Project Manager

Digital Project Manager

We are looking for a Digital Project Manager within our agency to be the person who keeps the team to a deadline and helps us to deliver projects on time and on budget.   


This is a newly created role within our agency as we have had significant growth over the past 6 months and we now require an experienced project manager who is excellent at creating project plans that allow for the correct amount of work to be completed, as well as assigning the right tasks to the right staff.


We are looking for someone who loves to problem solve and can create excellent relationships with the team.    You must have great attention to detail, be analytical and just love organising projects!


We run all our project management via Asana, so experience using this platform is preferred.  We will also make sure that the appropriate training is given.


We are wanting someone that is exceptional at helping to identify ways we can streamline SOPs and process so that we can always improve our implementation workflows.  The role will be working closely with our Processes Assistant who is tasked at documenting all key SOPs in the Upgrade to see actual info will be your responsibility to work closely with this team member and direct them to create the processes and systems we need to create an exceptional project management workflow.


The role is also responsible for managing team capacity and workflow.  We have just introduced Everhour as our time tracking and project profitability system, so having an understanding of that platform is favourable.  This role will need to report to the CEO on how projects are tracking, financially and with team utilization and ways that we can improve productivity.


You will also work closely with our Account Manager, making sure you clearly communicate estimated timelines, so that they can clearly manage client expectations on delivery.  This is a key relationship within this role.


At Misfit Digital we are a team of awesome people, doing awesome things.  We have a main office in Melbourne as well as remote workers located in 4 different countries.  We believe that great work can be achieved anywhere. We work hard, do great work and make sure we are providing our client value at every touchpoint.  We support each other, always putting the team first. We are always proud of the work we produce.

Roles and Responsibilities

Project Management

Helping to create scopes of work documents based off SOPs

Creating project plans within Asana - from templates and adhoc as required

Working with the CEO to organise and streamline project management systems

Being the Asana Expert within the agency, making sure that we are using it to its full capacity

Use of Instagantt to create gantt charts for clients via Asana integration

Team utilization management via Everhour integration in Asana

Managing 3rd party contractors & internal staff to make sure they are meeting deadlines

Running daily stand ups with team to ensure project delivery

Reporting on project weekly to the CEO and Account Manager with key status updates

Monthly reports tracking profitability and project timelines

Managing project scope

Contributing to client proposals and scope

Assessing and evaluating projects success

Liaising directly with the Account Manager on key project timelines

Development of new processes and systems for Project Management

Managing the Processes Assistant to deliver required materials for project delivery

Establishing excellent people skills with the implementation team members


KPIs

That projects are delivered on time and on budget

That teams are recording their time

Development of new processes that helps to improve delivery

Realistic forecasting of project timing and hours


Characteristics

Collaborative

Strong communication skills

Problem solver

Attention to detail

Strong organizational skills

Ability to multi-task and prioritize

Goal- and results-driven

Get things done

Manage cross-functional teams

Coordinate and facilitate meetings and reviews

Simplify complex workflows

Tech-savvy

Data-driven


SOPs this role is responsible for


Development of new client scope of work and project plan

Project management of client adhoc projects and retained clients

Time tracking for team

Developing new processes in the agency

Note - other SOPs will be created once in this role


We are looking for someone to start immediately at 40 hours a week.  Standard working hours are 8am AEST - 5pm AEST, Monday to Friday with an hour break.  


Please respond if you are interested with your CV and cover letter as to why you think you’d be a great fit!


The code answer is TWIST for the questionnaire if you’re asked.