Dynamic Virtual Project Manager Needed - Are you the one?

Opportunity Description: Dynamic Virtual Project Manager

Application Process
This is a very important hiring decision for me and I am willing to pay well for the right candidate. I have taken a lot of effort to explain it thoroughly so we can both determine if it will be a good fit.
After reading the below, if you are interested please send the following via email to Upgrade to see actual info
Please shoot a 1 minute or less video of yourself explaining why you would be a fit for the role and include it with your submission.
Along with the video link, submit a cover letter about why you are interested in 400 words or less along with your resume. Also include any applicable links to social media sites, LinkedIn or other online profile, personal website, DISC results or any other information you feel would be helpful.

General Job Description
I am looking for more than just a virtual assistant to conduct administrative tasks.
I am seeking a virtual employee/project manager to help realize the vision of my company through efficient and proactive task prioritization and execution with outstanding communication.
I need an individual who will bring organization, structure and prioritization to the company so that I can spend my time focusing on strategic tasks to grow and diversify Dr. Greta Anderson brand offerings, as well as my other existing businesses.
You will complete direct tasks for the CEO and will oversee a team of freelancers to execute additional tasks in their specialty (i.e. content writing, website development, affiliate marketing, SEO, etc). You do NOT need to be an expert in these specialties but you must be familiar enough to oversee execution and ensure high quality.
I am willing to invest in your personal and professional development with training and exposure to my business structure to help strengthen your skills as an individual and as a VA.

About the Company
Company Name: Dr. Greta Anderson - Strategist, Business Builder, Educator.
Mission: Help clients forge their own path to self-defined success through use of continuous learning, strategic partnerships and open--mindedness.

My goal is for the Dr. Greta Anderson portfolio of products and services is to be a go-to brand for entrepreneurs looking to get in the game and win it! To do this, the company must be focused on providing educational content, strategic resources and industry insights that meet the immediate needs of entrepreneurs and business builders.

Team Dr. Greta - Guiding Principles
Our business cannot thrive without us working as a team on one accord. As such, we are rooted in the following principles:

Love What You Do
Demonstrate Exceptional Self-Discipline & Work Ethic
Treat Everyone with Kindness and Respect
Don’t Sweat the Small Stuff
Learn Something New Everyday

About Me
I am actively growing my business. This video will give you a great peek into my business, as well as my personality, tone and areas of passion: Dana Barrett Show - Dr. Greta
Please review my website (Upgrade to see actual info) to learn a bit about Upgrade to see actual info the meantime, here are a few applicable background and career highlights:
Graduate of The University of Michigan (B.A.) and Clark Atlanta University (M.P.A.)
Earned Ph.D. in Higher Education Research from The University of Michigan
Seasoned business builder, having started & led five companies in different industries and very familiar working with virtual staff including freelancers and outsourcers
Ladies Professional Golf Association (LPGA)
Teaching Professional, Class A
Member, LPGA Global Education Team
Serve on the national Board of Directors of the Executive Women’s Golf Association (EWGA) - term begins Jan 2018
Very effective communicator, highly organized and detail oriented


Technology and Communication Platforms We Will Use
**Note: I am open to exploring alternative recommendations but these are the current solutions I have found to be effective and will be incorporating in the near term.
Project Management - Upgrade to see actual info
Website management/updating - Wordpress
Video Meetings - Upgrade to see actual info
Screen Sharing - Upgrade to see actual info
Password Management - Upgrade to see actual info
Communication - Email hosted by Google/GMail
Communication - www.skype.com
Communication - Upgrade to see actual info (Screencasting)
File Management - Google Docs
Affiliate Marketing - Upgrade to see actual info and Upgrade to see actual info
Sales Funnels - Upgrade to see actual info
Hosting for My Online Courses: Upgrade to see actual info and Upgrade to see actual info
CRM and Marketing Automation - Upgrade to see actual info

How We Will Communicate
Weekly video meetings or conference call for approximately one hour to plan the week
Day to day communication primarily via email/text/calls as needed
TeamWork will be used to create and manage all tasks
Weekly written report to be provided of work accomplished

Requirements
Time Commitment
25 - 30 hours for first 90 days or so, but 40+ hours thereafter

Experience
4+ years experience as a Virtual Assistant and/or Project Manager serving high-performing, fast-paced entrepreneurs and/or business owners

Skills and Technical Knowledge
Project management certified (preferred but not necessarily required)
Strong written and verbal communication skills needed since you will actively serve as a company representative
Highly fluent in using Fiverr, Upwork and similar platforms to secure freelancer talent as needed
Fluent and ideally certified (if applicable) in all technology and communication platforms outlined above

Mentality and Personality Approach to Work
Highly organized and detail oriented
Enjoy a high-paced, multi-tasking environment to move many initiatives forward at the same time
Outstanding communicator
Disciplined and self-motivated
VERY proactive thinker
Passionate learner of all new things in productivity, educational content and marketing/sales technology


Examples of Tasks You Will Execute Directly
Drive overall calendar, task management and timeline of CEO
Create playbook in Google Docs for entire job role and processes including org chart of roles for handoff should VA not continue in role
Research viability of new business ideas and complete financial forecast using template or leverage freelancer
Research speaking engagement opportunities on SpeakerMatch
Posting updates, events, responses on relevant social media sites

Email management of CEO account and also email from own account
Appointment setting
Workshop and speaking engagement follow-up with coordinators to get over bio, description, Upgrade to see actual information to promote the event
Internal marketing strategic planning and execution
Develop and execute internal marketing plan, including promotion and launch of online course
Create or modify powerpoint slides for presentations/workshops
Manage live chat on company website(s); transition to freelancer as volume dictates
Evaluate new exposure channels such as Quora
Update online course content and videos
Vetting of new leads
Coordinate details of speaking engagements
Create agendas for meetings with prospects
Posting press releases on Upgrade to see actual info, PRweb, and distribution to other media contacts
Posting updates on company websites
Research and vetting of new freelancers for new skill sets and train them
Direct phone and email Interface with clients and coordinate execution of tasks with freelancers
Management of business transactions, receipts, etc. and work with accounting firm to handle month end reconciliation
Attend webinars, read books, review videos and take summary notes
Personal research and tasks - plan trips, research topics, organize photos
Pay bills as needed
Online ordering of items - Amazon, etc.
Final pass review of written content for final approval - blogs, press releases, Upgrade to see actual infond follow up automated handwritten letters from Thankster, etc.
Project plan and assemble existing and new resources to launch digital products
NOTE: As the organization grows, I am open to the idea of identifying other VAs or freelancers that you would oversee to successfully execute some of these tasks (versus them being directly completed by you.)

List of Current Freelancers/Vendors You Will Oversee
As soon as we begin working together, it will be top priority to identify and then eventually oversee freelancers in the following task areas:
Graphic design, website design, content writing, social media management, Google Analytics, press releases, Facebook advertising, pay per click mgmt, customer support for online courses, transcription, sales funnel development, animated/whiteboard video, live video editing and final footage
Outsourced telemarketing for customer service, lead generation, etc for internal marketing and for clients


Training
This is a newly created position and as such, the tools used and skills needed will continue to evolve. To facilitate this, we will develop a plan for you to complete various online trainings to improve and expand your skills set. Examples include:
Infusionsoft online training and protocols
Google Docs protocols
TeamWork protocols
Review “sent” email

Email management protocol


Thank you for taking the time to review this detailed description! I hope that this has provided you with enough detail to thoughtfully consider if such a position is possibly the right fit for you. If it is, I look forward to hearing from you soon.