Administrative Officer

We are Melbourne, Australia based award winning architectural practice with more than 10 years’ experience. We are currently looking for an experienced self-motivated administration assistant to join us as oversea workforce for a long-term employment relationship. We will provide training and supervision to help further develop your career.

Here are the requirements for the candidate:

• Preparing draft fee proposals & weekly invoices
• Project management (organizing quotations, workflow & new projects)
• Review time sheets and project reports in Hubstaff & Hubstaff tasks
• Providing administrative support to executives and other staff members
• Managing incoming calls and email queries
• Bookkeeping and record management
• Scheduling meetings and managing calendars
• Ordering stationery, office equipment and food supplies
• Coordinating events and other projects
• Managing and organizing files, documents, and records
• Assisting with generating content for social media platforms

To be considered for this role you must have the following:

• Display initiative, can multi-task and work well alone or with minimal supervision
• 3+ years’ experience
• Excellent communication skills in both oral and written English
• Bilingual in Mandarin, desirable
• Excellent software skills including Microsoft Word, Excel, Outlook, Hubstaff, Hubspot etc
• Self-motivated with the ability to work autonomously as well as part of a team


For interested applicants in this role, please attach your resume and portfolio in your application.
You may also forward the applicants covering letter, CV and portfolio via email to officemelbarchitects at Upgrade to see actual info