Accounts Payable Specialist

Job Description:

We are seeking a highly skilled and motivated Accounts Payable (AP) Specialist to join our dynamic team. This is a remote position based in the Philippines. The AP Specialist will be responsible for managing and processing all invoices and payments, ensuring accuracy and timeliness in all transactions, and maintaining accurate financial records using QuickBooks.

Responsibilities:

Manage the full-cycle accounts payable process, including invoice processing, approval, and payment.
Review and verify invoices and check requests.
Enter invoices into QuickBooks and Upgrade to see actual info daily.
Perform a three-way match for all purchases.
Monitor accounts to ensure timely payments and maximize payment terms.
Reconcile vendor statements monthly and resolve discrepancies.
Prepare and perform check runs according to the defined payment schedule.
Maintain up-to-date vendor information and communicate with vendors regarding account status.
Assist with month-end closing activities related to accounts payable.
Generate and analyze AP aging reports and other financial reports as required.
Perform ad hoc reporting as needed.
Qualifications:

Top 3 Must-Haves:

Experience with Excel (ability to create pivot tables)
Prior AP experience (1 year+)
AS in Accounting/Business or equivalent experiences
Top 3 Like-to-Haves:

QuickBooks experience
Intermediate skills in Excel
Bachelor's degree in accounting or a business-related field

Preferred Soft Skills:

Excellent communicator
Highly adaptable
Strong time management
Ability to work well under tight deadlines

Position Performance Expectations:

Ensure timely collection and accurate entry of vendor invoices into QuickBooks.
Send out weekly expense reports to managers and senior leadership.
Maintain up-to-date vendor information.
Adhere to payment schedules to ensure timely and accurate payments.
Perform monthly reconciliation of accounts payable.
Produce accurate and comprehensive ad hoc reports.
Success Factors:

Accuracy and efficiency in invoice processing.
Effective vendor relations and communication.
Timeliness in reporting and payments.
Financial record accuracy and compliance.
Proactive problem-solving and process improvement.
Adaptability and continual learning.
Availability 8:00am-5:00pm EST