Executive Virtual Assistant for a Home Care Agency

Company: OLIVIA Professional Solutions

LOCATION: Remote

To be considered for the position, please submit your updated resume and 1-minute video introduction using this link - Upgrade to see actual info/careers#application-form

You can expect to hear back from us on your status within 2 weeks after we review the details therein. We look forward to receiving your information using our centralized portal. Thank you.

ABOUT US:
As a leading VA staffing agency, we specialize in training and providing virtual assistance to home care agencies across the United States. Our services range from recruitment, scheduling, intake coordination, general admin, and social media content management, to bookkeeping. We ensure that our clients, the home care agencies, have the right caregivers to cater to the diverse needs of seniors in their homes.

JOB DESCRIPTION:
We are seeking a highly organized and proactive Executive Virtual Assistant for a Home Care Agency to provide comprehensive support to the client's team. The ideal candidate will possess exceptional communication skills, impeccable attention to detail, and the ability to thrive in a fast-paced environment.

RESPONSIBILITIES:
Manage executive calendars, appointments, and meetings, ensuring efficient scheduling and coordination.
Prepare and distribute correspondence, reports, and presentations on behalf of the team.
Conduct research, compile data, and prepare documents for meetings and special projects.
Coordinate travel arrangements, accommodations, and itineraries as needed.
Assist with event planning and coordination, including logistics and attendee management.
Handle confidential information with discretion and professionalism.
Perform general administrative tasks such as filing, scanning, and data entry.
Collaborate with other teaUpgrade to see actual infombers to ensure seamless operations and communication.
Other ad hoc duties as assigned by the client

JOB REQUIREMENTS:
Proven experience of at least 9 months as an executive assistant or similar role, preferably in the healthcare or home care industry.
Proficiency in Google/Microsoft Office suite and other relevant software applications.
Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
Strong written and verbal communication skills, with a keen eye for detail (Minimal or no accent in English)
Ability to maintain confidentiality and exercise sound judgment in all interactions.
Resourcefulness and problem-solving skills, with the ability to adapt to changing priorities.
High level of professionalism and integrity, with a commitment to excellence in all aspects of work.

TRAITS WE ARE LOOKING FOR:
Quick learner
Adaptable
Able to work with integrity
Able to work with urgency without stress
Outgoing
Personable
Patient
Highly organized
Proactive

TECHNICAL REQUIREMENTS:
High-speed, reliable, wired internet connection (15-25mbps)
Noise cancellation headset with microphone
Quiet home or office workspace
Must have a backup computer
Must have a backup power supply and internet connection


To Apply:

Interested candidates, please send your updated resume and 1-minute video introduction by using this link: Upgrade to see actual info/careers.

OLIVIA Professional Solutions is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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Starting Rate: TBD