General Virtual Assistant

About Neon Cloud Productions:

Neon Cloud Productions is a video production company specializing in creating captivating videos for cities across the United States. We are looking for a Virtual Assistant who is hard-working, self-motivated, and eager to learn. The ideal candidate is a problem solver who excels at communication and isn't afraid to ask questions. If you're passionate about working in a dynamic environment and want to contribute to a company that values creativity and growth, we'd love to hear from you.

Standard Operating Procedures:
Most of the tasks listed below have comprehensive Standard Operating Procedures (SOPs) that we provide to our teaUpgrade to see actual infombers, ensuring seamless completion. Our structured approach empowers you to efficiently manage your responsibilities while allowing room for creativity and innovation. You'll have access to clear guidelines, training materials, and ongoing support to help you thrive in your role.

Job Description:
We are seeking a highly organized and proactive Virtual Assistant to join our team. This role requires a detail-oriented individual who excels in social media management, project coordination, and administrative support. The ideal candidate will replicate the efforts of our current assistant, supporting our growth by managing digital interactions, project details, and client relationships.

Responsibilities:

Project Management:
-Assist with follow-up on "Past Due" tasks, update due dates, and manage project details.
-Prepare meeting agendas and track ongoing tasks and projects.
-Manage project setups in Google Drive and Vimeo, including file organization, video placeholders, and collections.
-Ensure all project links are functional and prepare necessary project materials such as shot lists and check FAA Zones for filming.
-Organize and manage digital files and folders efficiently across various platforms.

Social Media Management:
-Send LinkedIn connection requests to potential clients, particularly Economic Development Directors or Managers.
-Like and engage with posts from Economic Development heads using executive accounts.
-Increase engagement and followers on our company’s LinkedIn pages.
-Invite professionals to like our company page and send calendar invites to potential clients.

SmugMug Management:
-Set up and manage clients' SmugMug pages, ensuring proper organization, privacy settings, and tagging.
-Create and manage discount coupons and deliver correct links to clients.

Financial Tasks:
-Prepare client estimates for cost calls and manage travel expense reports.
-Categorize expenses and manage invoices.

Appointment Management:
-Troubleshoot scheduling issues with tools like Calendly and ensure smooth integration with Zoom.

Training and Documentation:
-Create and maintain digital manuals, guidelines, and procedural documents.
-Prepare training materials and support team training efforts.

Work Hours:
Starting at 6 AM Central Standard Time US until 3 pm. This is 8 hours with an hour break.

Benefits:
We offer Paid Time off, Sick Time, and Holidays.

Requirements:
-Must be extremely proficient and comfortable utilizing ChatGPT.
-Proven experience as a Virtual Assistant or similar role with strong references.
-Proficiency in LinkedIn management and social media engagement strategies.
-Familiarity with project management tools (e.g., Wrike),
-Have experience in CRM software.
-Must understand and have experience in Google Drive.
-Excellent organizational skills and ability to handle multiple tasks simultaneously.
-Strong communication skills and fluency in English.
-Ability to work independently and in a remote setting.
-Have a fast, steady internet connection, with a computer.
-Must have a designated space for work.

Application Process:
1. Apply to this Job Post using Onlinejobs.ph with the following subject: ‘Epic GVA - Your Full Name - and the find and add the name of the founder of DJI’)
2. Add your Resume.
3. You will go through a handful of one-on-ones interviews
4. Neon Cloud Productions Trial Test Overview
5. Meet the owner.
6. Hopefully, you will next get an offer.