Construction Admin Assistant

Job Title: Construction Admin Assistant

Work Location: Remote

Position Type: PartUpgrade to see actual info-time

Work Schedule: Monday to Friday, 8:00 AM to 5:00 PM CST

About Us:
CHS is a reputable construction and renovation company specializing in residential construction, renovation, handyman services, maintenance jobs, and commercial renovations. With a dedication to quality craftsmanship and client satisfaction, we consistently deliver outstanding results on every project we undertake.

Job Description:
We are currently seeking a skilled Construction Administrative Assistant to join our team. The ideal candidate will have experience working in a similar role within the US construction industry, preferably with exposure to residential construction and renovation, handyman and maintenance jobs. This individual will be responsible for providing administrative support to our managers and teaUpgrade to see actual infombers, as well as assisting with various tasks to ensure the smooth operation of our construction projects.

Responsibilities:
-Assist general & operations manager with administrative tasks such as document preparation and data entry on the CRM for leads & existing clients
-Coordinate with suppliers and vendors to confirm details, place orders, and schedule deliveries.
-Answer incoming calls and emails from suppliers/vendors, providing excellent customer service to existing customers and addressing inquiries promptly.
-Maintain organized records of project documentation, contracts, and correspondence.
-Prepare and distribute project-related communications to internal and external involved personnel.
-Assist with scheduling virtual meetings, appointments, and site visits, as needed.
-Collaborate & communicate with teaUpgrade to see actual infombers to ensure timely completion of administrative tasks and project milestones.
-Match receipts on the software (Buildertrend) from the vendor portal.
-Assist in confirming hours for payroll

Requirements:
-Minimum of one year of experience in an administrative role within the US construction industry, preferred.
-Familiarity with residential construction, renovation, handyman and maintenence jobs, and commercial renovations preferred.
-Strong communication skills, both written and verbal.
-Proficiency in Microsoft Office Suite and/or Google Workspace.
-Excellent organizational and time management abilities.
-Ability to multitask and prioritize tasks effectively in a fast-paced environment.
-Detail-oriented with a high level of accuracy in data entry and record-keeping.


Please Note:
Only candidates with experience working in the construction industry, preferably in a similar administrative role, will be considered for this position. Applicants who do not meet these criteria need not apply.

How to Apply:
Interested candidates are invited to submit their resume, along with a cover letter outlining their relevant experience and qualifications, to this job posting. Please include "Construction Admin Assistant Application" in the subject line of your email. Make sure to start your cover letter with what is the mispelled word on this posting.

CHS is an equal opportunity employer and welcomes applications from individuals of all backgrounds. We thank all applicants for their interest in joining our team, but only those selected for an interview will be contacted.