Administrative Assistant/Office Manager

Who are we?

AdvancedAZAds is a digital marketing agency based in San Diego, CA. We work exclusively with non-fiction authors to sell more of their book on the Amazon. Our vision is to create a community of passionate authors & entrepreneurs who are creating a better future for mankind through education and entertainment. We do this by providing the marketing tools and resources to expedite their positive impact on the world. We value transparency, communication, relationships, reliability, and simplicity.

Who is a good fit?

The person applying for this role should love to over-communicate. They respond quickly to work messages and consistently ask for clarification.

If they have a family trip coming up next month - they make sure to communicate that they will be offline for that period of time.

They have a background in administration and organization is in their DNA. Their english is proficient. The are great at managing multiple projects at once.

They bring good vibes to the table and want to join a team that cares about each-other and knows how to work and play.

Who is not a good fit?

Someone that thrives on the stress of piling your work into the final hours before a deadline. Someone who doesn’t like to work with a team of specialists focused on advancing their craft month over month.

What work will you be doing?

* Helping to onboard clients and track where they are in the onboarding process
* Email outreach to potential prospects
* Using hub-spot to track prospects
* Editing reports for english grammatical and spelling errors
* Communicating with clients on the status of their accounts
* Other administrative tasks as assigned

A regular day might look like this: On Monday morning, you spend the first few hours sending out emails to 200 potential prospects and log your outreach in hubs pot. Next, you spend a few minutes checking on where a few clients are in the onboarding process and realize 2 clients haven't completed their service agreement yet and send a reminder. You then send all the onboarding documents needed to 3 clients after our COO lets you know to onboard them. After a couple hours a teaUpgrade to see actual infomber asks a question in slack which you take some time to research and reply to.

Hours per week: 20-40

Compensation: You will be paid USD $7 per hour while in training and then $8 per hour thereafter. After your first year there will be a chance to a raise based on your performance.

Required:
Positive attitude (I’m a happy person and want to work with other happy people)
Reliable internet access
A Growth Mindset
Knowledge of how to efficiently use Google Sheets/Google Docs
Consistent & concise Communication
Ability to set goals each week and hit them
Ability to change/adapt weekly to business needs
High english proficiency (you’ll be working with English books and so it will be clear if you don’t understand the topics)

The top 5 candidates will receive an invitation to a 30 minute interview where we discuss your previous roles so come ready to discuss & answer questions about your previous work experience.

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We will not be checking applicants who don't fill out the form.