Virtual Personal Assistant

Female applicants only please.

We are a fast-growing lifestyle brand located in Hawaii. Our mission is to create and curate locally inspired gifts that preserve memories, bring happiness and transform beautiful spaces. Check our stores out here:
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I am seeking a proactive and highly organized Virtual Personal Assistant to provide comprehensive support in managing daily tasks, communications, scheduling, and organization. As a key member of the team, you will play a crucial role in ensuring efficiency and productivity in both personal and professional endeavors.
Responsibilities:


Email Management:
Monitor and manage email inbox, prioritizing and categorizing messages.
Set up folders and filters to organize emails efficiently.
Implement auto-replies for timely responses to incoming emails.
Identify and blacklist spam emails to maintain inbox cleanliness.

Calendar Management:
Establish and maintain a detailed calendar for both business and personal commitments.
Coordinate with family members to create a shared calendar for personal obligations and events.
Assist in scheduling meetings, appointments, and travel arrangements.
Ensure timely reminders and updates on upcoming events.

Communication Support:
Help draft and respond to personal emails, ensuring clear and professional communication.
Serve as a liaison between you and key contacts, handling correspondence as needed.
Provide assistance in composing and editing documents, presentations, and other communications.

Travel Coordination:
Assist in documenting travel itineraries and agendas.
Share travel plans with relevant employees in the organization and family members as necessary.
Provide support during travel, such as managing itinerary changes and addressing any issues that arise.

Organization and Efficiency:
Implement virtual organization systems to streamline workflows and increase efficiency.
Research and recommend tools or strategies to enhance productivity and time management.
Proactively identify opportunities to optimize processes and improve overall organization.

Qualifications:
Proven experience as a virtual assistant or in a similar administrative role.
Excellent communication skills using the English language.
Strong organizational and multitasking abilities, with meticulous attention to detail.
Proficiency in email management tools, calendar applications, and productivity software.
Ability to work independently and prioritize tasks effectively.
Discretion and confidentiality in handling sensitive information.

Application Instructions:
If you are interested in joining our team as a Virtual Personal Assistant, please submit your resume and a brief cover letter outlining your relevant experience and why you believe you are the right fit for the position. We look forward to reviewing your application!

Job Type:
Full-time (40 hours a week) Tuesday-Saturday 4am-1pm PHT preferred.

Pay Scale & Benefits:
Based on work experience. Healthcare and internet benefits after probationary period.

If this position caught your eye, send me your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to Upgrade to see actual info