Executive Assistant

Position Overview:
We are seeking a highly organized and detail-oriented Executive Assistant to support our executive team. The ideal candidate will be proactive, resourceful, and capable of managing a wide range of administrative tasks to ensure the smooth operation of our executives' schedules and daily activities.

Responsibilities:

Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements.
Must have background using CRM platforms and are an agile learner to learn niche CRMs.
Excellent English (C1-C2 mastery)
Excellent organizational skills.
Manage executive's emails, including responding to emails from wedding planners, potential wedding clients, and artists' coaching.
Managing Zoom calls, including creating Zoom call links and adding to calendar.
Coordinate and prioritize incoming requests and correspondence, ensuring timely responses and follow-up.
Prepare and organize materials for meetings, presentations, and coaching calls.
Act as a liaison between executives and internal/external stakeholders, maintaining professional and effective communication at all times.
Conduct research and gather information as needed to support decision-making and project execution.
Assist with the preparation and editing of documents, reports, and presentations.
Handle confidential information with discretion and maintain strict confidentiality protocols.