Executive Assistant

Executive Support for the Chief Operating Officer and Head of People

Calendar Management:
Manage the calendars, scheduling meetings, appointments, and travel arrangements.
Daily "Meeting Bios" with summaries of who will be in the meeting and any additional context
Prioritize tasks and requests to ensure efficient use of time.
Coordinate schedules for meetings involving multiple executives.
Anticipate conflicts and proactively propose solutions.
Maintain accurate records of meetings and decisions.

Communication Management:
Filter and prioritize messages, identifying urgent matters that require immediate attention.
Prepare briefing materials for meetings and presentations.
Draft and respond to emails on behalf of the executives.

Travel Management:
Arrange all travel logistics for the executives, including booking flights, accommodations, and ground transportation.
Research and recommend travel destinations and itineraries.
Manage travel expenses and ensure compliance with company policies.

Project Management:
Manage specific projects assigned by the executives.
Develop and maintain project schedules and budgets.
Track progress and communicate updates to stakeholders.
Anticipate and proactively address potential roadblocks.
Exceptional documentation in Notion

Other Duties:
Identify speaking opportunities for the leadership team.
Prepare presentations and reports.
Assist with recruiting
Social Media and Personal Branding for executives