Administrator Manager

What we are looking for:

We are a health business based in Ireland that helps clients worldwide on their health journey to improve their chronic illness diagnosis. We are seeking a talented, hard-working, and detail-minded individual to perform administrative duties, support our business operations, and free up capacity for our founder / CEO.


About the ideal candidate:

You have a passion for ‘finding a better way’ (i.e. creating more efficient processes). You are amazingly organized and love dealing with tech, creating processes, finding better and faster ways to do things. You are a google drive, calendar, active campaign ninja.

You love helping people to succeed. You pick things up quickly and enjoy handling a variety of tasks. You perform well under pressure and time constraints.

You don't need to be spoonfed and you can use your initiative.

You get things done as quickly as possible, while triple-checking for accuracy and quality. You have an innate sense of which projects to prioritize and are likely a keen keeper of to-do lists. You have excellent written and verbal English skills.


Your responsibilities:

Below are some of the responsibilities we expect you to assume in this position:
Liaise with our CEO to arrange and execute high-priority tasks for the week.
Document, create, and refine processes to improve business efficiency and client delivery.
Active campaign and email automation sequence ninja.
Update weekly metrics for client progress.
Confirm appt requests with potential client and update relevant people.
Provide and interpret reports for both prospective and existing clients.
Manage and maintain calendars for both our founder and the experts who will be guiding our community.
Track billing and basic accounting.
Arrange travel for the CEO.
Perform various administrative duties, including documents, spreadsheets, emails, etc.
Plan, organize, and execute office activities and meetings.
Manage social media.


Your qualifications and skills:

You must be proficient in these areas:
Spreadsheet creation (Google Sheets).

Email inbox management (Gmail / Google Suite).
Calendar management (Google Calendar).
Automation (Active Campaign).
Kajabi.
Project management (Trello).

Facebook (Scheduling Posts)
Community support (Facebook / Kajabi).
Graphic design (Canva).
Social media (Facebook / Instagram / LinkedIn).
Video editing (Capcut).

You will also have:
Excellent written and verbal communication skills (English).
Ability to thrive under pressure and multitask.
Excellent attention to detail and organizational skills.
Strong time management.
High-speed and reliable internet connection.


How to apply:

We are looking for all-star players. You must have a PROVEN track record of success in this position that can be verified by references and/or other means.

Do not apply if you are not experienced in Active campaign, creating nurture sequences.

To apply for this role, send an email to Upgrade to see actual info with the subject line “Virtual Admin Assistant” as soon as possible. In your email, make sure to include:

1. A 2-3 minute video introducing yourself and answering these 5 questions:
What’s the last book you read?
What skillset have you mastered?
Why would you be a good fit for this role?
Why are you currently looking for work?
Why do you want to work with our company?

2. Your LinkedIn profile.

3. Your Facebook profile.

4. Send your DISC profile.


Important: When applying for the role, add "MS to Success" somewhere in your message so we know you have attention to detail.

If you can thrive in your role, there will be opportunities for further growth and development.