Dream Job Alert: Executive Assistant | Marketing Admin Specialist

Ready to redefine the Executive Assistant role?

Coty Adams seeks a dynamic individual for the role of Executive Assistant | Marketing Admin Specialist. Shape our marketing narrative as you seamlessly integrate executive support and marketing administration. As Coty's right hand and second brain, your influence extends beyond boundaries, contributing to our strategic vision. Beyond routine admin tasks, this role emphasizes a passion for content writing. While excelling in admin, your focus on project management adds strategic depth.

Join us in executing our vision and becoming an indispensable part of our dynamic team.

HOW TO APPLY:
1. Watch this: Upgrade to see actual info/cotyadamsEA
2. JUMP TO THE FRONT OF THE LINE!! Send us a quick screen-share explaining your experience and why you’re a good fit is a SURE WAY to get to land you an interview...we move fast here!!
3. Please proceed to the application form by following this link: Upgrade to see actual info/cotyEAform


VERY IMPORTANT NOTE: DO NOT REACH OUT TO CLIENTS VIA FACEBOOK, LINKEDIN, OR ANY OTHER SOURCE. THE SOCIAL MEDIA LINKS PROVIDED HERE ARE FOR YOUR REFERENCE ONLY. CLIENTS ARE NOT TO BE CONTACTED. ALL APPLICATIONS MUST GO THROUGH OUR TEAM, IN THIS APPLICATION SOURCE.


Please read the job post carefully. Any copy+paste applications will be thrown out.

SHOW us you read the application and want this job. We want someone excited to work with us just like we are excited to have you come onboard!

We take our hiring process very seriously as we consider our teaUpgrade to see actual infombers to be family. And we treat them that way!

AT FIRST, this position starts as a part-time 6-week trial period as we onboard and train you (paid!) then very quickly transitioning to a full-time role if:

1) You enjoy the position (your happiness matters!)
2) We are happy with the performance and execution.

A truly high performer who learns fast and strives for excellence is born in a person


BENEFITS OF ACCEPTING THIS JOB

--Competitive pay (higher than your average VA job!)
--Holiday Bonuses
--Regular Raises based on performance
--Opportunities to grow in the company
--Remote work from the comfort of your home.
--Flexible working hours to accommodate your lifestyle.
--Holidays off (& and choice of special days off)
--No weekends
--Flexible Sick Leave (ownership of tasks = more freedom)
--Investing in their personal growth (Access to books/courses )
--Prepaid HMO/insurance (think of it as emergency Insurance)
--Working with a HUMAN who CARES about you...and an awesome team + community


REGULAR TASKS:

Executive Assistance/Project Management:
--Handle low-lift operational tasks, such as getting invoices paid and organizing files.
--Inbox Management (Triage)
--Calendar Management.
--Take notes during meetings, summarize key points, track action items, and follow up, ensuring deadlines are met.
--Serve as a second brain for Coty Adams, attending meetings between 9:30 am to 2:30 pm EST, M-T.
--Project management using Asana to execute client deliverables.
--Run weekly huddle calls, providing summaries of team progress.

Content and Communication:
--Send pre-written newsletters and emails.
--Utilize AI tools like Jasper to pull show descriptions.
--Scheduling social media posts.
--Writing show content and repurposing context into emails, blogs, and captions for social, leveraging AI tools.
--Leverage AI chatbot tools for efficient communication and task management.


PLEASE APPLY if you possess the following skills and attributes:

--Advanced Executive Assistant/Personal Assistant skills.
--Excellent communication and interpersonal skills.
--Passion for writing or content writing experience, with a willingness to utilize AI tools for enhancement.
--Comfortable participating in client meetings contributing when necessary, and maintaining a professional demeanor.
--Exceptional note-taking skills with the ability to summarize and organize information effectively.
--Flexibility to work and attend meetings between 9:30 am to 2:30 pm Eastern Time (US), Monday to Thursday.
--Experience in managing social media platforms and crafting engaging content.
--Bachelor’s degree in a related field.
--Experience in project management and AI writing is a plus.
--Proficient in Asana is a plus.

MORE ABOUT YOU:
--Thrives in Dynamic Environments: Excels in adapting to changing priorities and thrives in fast-paced, evolving work settings.
--Initiative and Proactivity: Takes the initiative to drive projects forward, exhibiting ambition and enthusiasm.
--Resourcefulness: Demonstrates creativity and determination, especially when navigating startup environments.
--Clear Communication: Communicates with clarity.
--Collaborative Approach: Works effectively with cross-functional teams.
--Effective Time Management: Prioritizes tasks and manages time efficiently to meet deadlines.
--Detail-oriented: Pays meticulous attention to detail, ensuring accuracy in all tasks.
--Thoughtful Decision-Making: Engages in thoughtful deliberation, making informed decisions while avoiding impulsive actions.
--Independence and Critical Thinking: Thinks independently, especially when facing undefined situations.
--Commitment to Growth: Commits to continuous personal and professional growth, showcasing increasing maturity over time.
--Ownership and Accountability: Take ownership of tasks and projects, driving them to successful completion.
--Adaptive Problem Solving: Embraces challenges fearlessly and excels in complex situations.
--Willingness to Seek Help: Demonstrates a willingness to seek assistance when necessary, fostering a collaborative and
--If you've read this far, please add the word tomato to your headline response or we will not accept your application
--Reliable Consistency: Demonstrates punctuality and maintains a strong commitment to a consistent presence.
--High Integrity: Takes responsibility for actions, showing accountability without making excuses.


REMINDER: VERY IMPORTANT NOTE: DO NOT REACH OUT TO CLIENTS VIA FACEBOOK, LINKEDIN, OR ANY OTHER SOURCE. THE SOCIAL MEDIA LINKS PROVIDED HERE ARE FOR YOUR REFERENCE ONLY. CLIENTS ARE NOT TO BE CONTACTED. ALL APPLICATIONS MUST GO THROUGH OUR TEAM, IN THIS APPLICATION SOURCE.

WATCH Highlight of our 2023 S2S Event: Upgrade to see actual info/S2S23Event

Ready to take the next step? If you believe you're the perfect fit for this role and have thoroughly read or watched the job post, we're thrilled to invite you to embark on this exciting journey with us.

As part of our meticulous selection process, we've crafted a comprehensive application form to gather essential information. Completing this form showcases your commitment and genuine interest in the role.

Please proceed to the application form by following this link: Upgrade to see actual info/cotyEAform

See you very soon!

DUE TO THE NUMBER OF APPLICATIONS RECEIVED, ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED