Executive Assistant / Admin Assistant

Who we are

Dotty is a multinational digital production agency, specializing in beginning-to-end digital creation. We work in a diverse range of industry sectors from finance to consumer-based products and services. We love what we do and take pride in what we create for our clients.
We're looking for self-motivated professionals looking to progress to the next level. This is a fantastic opportunity for someone looking for real personal development and career progression. Someone who has a true passion for technology and loves all things digital.

What we are looking for

The Executive Assistant stands as the personal assistant of the directors, primarily supporting and overseeing the Directors’ personal business and transactions. In charge of scheduling appointments, organizing meetings, and ensuring that the Directors are informed and prepared for the meeting.

The bare essentials

Candidate must possess at least a Bachelor’s / College Degree in Business Related or Office administration course
Experience doing Administrative duties which include processing office purchases, doing inventories, travel booking and arrangement, managing schedules and coordination, etc.
Willing to do field work as needed
Organized and requires minimal supervision
Driven and motivated
Able to work in a team environment
Must located anywhere in Makati, Taguig, Pasay, and Mandaluyong

Responsibilities:
Schedule appointments, organize meetings, and ensure the Directors are informed and prepared for the meeting
Attend to phone calls, emails and taking minutes and dictations
Conduct research when necessary and disseminate information through websites, phone, and email
Coordinate and negotiate with vendors for company purchases
Experience with Online Transactions (online purchase, online airline booking,)
Organize and maintain electronic and paper files
Welcome/assist customers and respond to inquiries through phone, email, or in person (Receptionist role)
Support and Oversee the Director’s Personal Business. Act as personal assistant to the directors
Other duties that may be assigned from time to time
Adhere to Dotty’s work standards and follow office rules and guidelines

X factors
Has worked in the digital or advertising industry
Experience working with Australian or multinational clients
Amazing command of the English language
Industry Awards or citations

What’s in it for you
Amazing opportunity to work with international brands/companies
A competitive salary package based on your experience
Work-life balance
Great team culture

What’s next

If you think this is what you want, please apply with your full CV.


Company Overview

Our team takes pride in translating great ideas into digital success, for both the brand and the
intended audience. We focus on delivering quality projects at the most competitive cost.

Since Dotty started, we have been creating digital products ranging from simple landing pages to
complex applications. We combine industry-standard technologies in web and mobile development with our expertise in UX and UI design to push the envelope and bring bold and
fresh ideas to life.

Dotty Solutions Inc. Core Values

Integrity
Creativity
Quality
Teamwork
Diligence