Executive Assistant

We are seeking a highly organized and proactive Executive Assistant / Project Manager to join our team. This role requires an individual who is adept at multitasking, managing various projects, and ensuring the smooth operation of day-to-day activities. The ideal candidate will be responsible for keeping all projects on schedule, managing communications, and supporting our podcast operations.
Key Responsibilities:
Project Management:
Ensure all projects are on track and meet deadlines.
Create and maintain detailed project briefs.
Delegate tasks and responsibilities to appropriate personnel.
Actively manage and update project management tools and spreadsheets.
Content Management:
Develop and deliver a weekly content calendar.
Sort, label, and manage digital footage.
Schedule podcast episodes on Spotify & YouTube and manage all associated files.
Communication:
Manage company email accounts, including sorting, labeling, and deleting unnecessary emails.
Respond promptly to client inquiries and maintain high standards of customer service.
Provide updates and critical information via WhatsApp and email to team members.
Podcast Operations:
Coordinate the production and scheduling of podcast episodes.
Create thumbnails for each episode (Photoshop or Canva).
Maintain and update the podcast operations spreadsheet.
Administrative Support:
Set appointments and manage the onboarding process for new clients or projects.
Notify relevant personnel of important information and updates.
Perform additional administrative tasks as required.
Qualifications:
Proven experience as an Executive Assistant, Project Manager, or similar role.
Strong organizational and project management skills, with a demonstrated ability to keep projects on schedule.
Excellent verbal and written communication skills. (English)
Proficiency in project management software and tools. (Trello, Go High Level)
Ability to handle confidential information with discretion.
Strong attention to detail and problem-solving skills.
Capable of working independently and under pressure.
Experience in content management and digital media is a plus. (Photoshop, Canva) Experience with Premier Pro is a +