Executive Assistant

JOB RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:
•Providing strategic administrative and project management support for the executive.
•Processing and managing emails and calendars.
•Scheduling internal and external meetings.
•Drafting and managing correspondence and communications on behalf of the executive, as appropriate.
•Maintain the CEO's calendar in a thoughtful and purposeful manner, ensuring meetings contain the appropriate attendees, agenda items, and any changes are done with full consideration of a nationwide/worldwide team, spanning multiple time zones.
•Manage travel arrangements for the CEO, including flights, accommodations and ground transportation and meals. EXTRA •BONUS - you find the best deals!
•Ensure that travel details are accurate and aligned with the CEO's schedule and preferences, with all bookings synchronized on his calendar
•Develop and document Standard Operating Procedures (SOPs) for various administrative tasks
•Continuously review and update SOPs to optimize efficiency and effectiveness in supporting the CEO and the organization as a whole.
•Understand the CEO's goals and objectives in order to effectively anticipate deliverables and follow up when necessary.
•Partner closely with the CEO and Operations Team to coordinate needs across the organization.
•Collaborate on internal operations and HR projects as the company scales
•Database management – implement and keep track of documentation and filing processes
•Drafting internal and external communications
•Provide support with financial tasks and reporting
Take ownership of additional duties and special projects, as needed

EXPERIENCE AND SKILLS REQUIRED:
•3+ years of experience as an Executive Assistant for the C-Suite.
•Demonstrate a solid typing WPM (ideally 55 wpm+)
•Excellent English skills, and able to communicate well both verbally and in writing
•Experience with remote team tools like Time Doctor, Voxer, Microsoft Outlook, Office 365, Microsoft Teams, LastPass
•Natural curiosity and a desire to make things better
•Has previous experience with operations
•Is a quick start who quickly turns tasks around and takes action; knows how to be persistent and resourceful to solve problems, remove roadblocks and get things done
•Exhibits strong professionalism - demonstrated poise, tact, and diplomacy when dealing with the CEO, other leaders and members of the team
•Must be able to work independently and excel in a deadline-driven environment that involves multiple, simultaneous projects
•Strong skills in analyzing information, formulating logical and objective conclusions and making effective recommendations.
•Superior organization skills and dedication to completing projects in a timely manner.
•Has a genuine passion for supporting others.

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TECH REQUIREMENTS:
Computer - at least i5 or equivalent with 8gb RAM
Internet Speed - At least 50 MBPS Download speed

Job Type: Full-time
Schedule: Monday-Friday 9am-5pm EST // Monday-Friday 9pm-5am PHT
Salary Range: P40,000-60,000 monthly, Depending on experience

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APPLICATION INSTRUCTIONS:
1. Please send an email to Upgrade to see actual info with the Subject: I am your next PFT Executive Assistant”

2. Then, please share a couple of paragraphs describing why you'd be good for this position, and

3. Please share the link to your resume (don't skip this step or we will not accept your application!).

4. Please also include your mobile phone and Viber contact number (We will provide updates regarding your application here) to speed up the application process. Thank you.