Operations Executive / Admin Virtual Assistant

I run a small digital marketing agency based in the UK and I’m looking for help in basically the overall organisation of the business. Ideally whoever would apply should be comfortable working mostly UK-friendly hours, at least 11AM - 3PM UK time.

Training can be provided, however great written English stills will be needed as you’ll be working with the team and potentially speaking to clients (only about general tasks, not doing anything digital marketing related).

Some of the tasks involve:

- Managing our internal PMS system (Ideal if you have experience with ClickUP)
- You’ll be chasing teaUpgrade to see actual infombers about due dates, and external contractors
- Manage a dev ticketing system (this isn’t in place yet, however something we’re looking to implement where you’ll liaise with developers and clients to ensure tasks are completed in a quick manner)
- Manage CEO’s inbox, internal and also a sales inbox to update PMS with tasks and leads so everything gets actioned.
- Liaise with teaUpgrade to see actual infombers to ensure they have everything they need to complete tasks
- Ensure team has everything they need in terms of training
- Ensure client deliverables are being completed on time, and chase up the correct teaUpgrade to see actual infombers to ensure they are on track.

This is a general assistant/operations role that has the potential to grow with more responsibilities for the correct person.

I envision around 15-30 hours a week, however, this role will grow with the goal to be a full-time position within 2-3 months.