Administrative assistant

We are seeking a diligent and organized Administrative Assistant to join our team and provide essential support in various administrative tasks. The ideal candidate will have a keen eye for detail, excellent time management skills, and the ability to multitask effectively.

Key Responsibilities:

MYOB Reconciliation:
- Conduct daily reconciliation of financial data using MYOB software.
- Ensure accuracy in recording and categorization of financial transactions.
- Collaborate with the director to resolve discrepancies and maintain accurate records.

Servicem8 Job Management:
- Utilize Servicem8 software to manage and track job orders, schedules, and assignments.
- Coordinate with technicians and office personnel to ensure timely completion of tasks.
- Monitor job progress, update status, and communicate any changes or delays to relevant stakeholders.

Email Management:
- Efficiently manage incoming and outgoing emails.
- Prioritize and organize emails based on urgency and importance.
- Respond to inquiries, schedule appointments, and follow up on action items as necessary.

Quote Reminders:
- Generate and send out quotes reminders to clients
- Maintain a systematic approach to tracking and documenting quote statuses.

Chase Up Google Reviews:
- Proactively reach out to clients to solicit Google reviews.
- Monitor and respond to existing reviews, addressing any concerns or feedback promptly and professionally.
- Implement strategies to enhance the quantity and quality of Google reviews.

Sending Follow-Up Invoices:
- Issue follow up invoices to clients in a timely manner.
- Follow up on outstanding payments and send reminders as needed.
- Coordinate with the director to ensure accurate billing and payment processing.

Extra Office Tasks:
- Assist with various administrative duties such as marketing blast emails and random admin tasks
- Support office operations by ordering supplies, managing inventory, and organizing workspace.
- Handle incoming calls, redirecting them appropriately, and taking messages when necessary.

Skills:

- Proficiency in MYOB and Servicem8 software preferred.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal abilities.
- Ability to prioritize tasks and manage time effectively.
- Familiarity with basic accounting principles is an advantage.
- Prior experience in administrative roles is desirable.

Requirements:

* 2+ years experience in a similar role



Please create a 1-2 mins video introduction and highlight your relevant experience and skills related to the specified responsibilities.

Please include the link for google drive containing your CV and Video Introduction.