Executive Assistant

Our virtual executive assistant will help prioritize and plan each week, respond to most communications, organize and file information, and make the office run smoothly.

A successful candidate will be good at predicting how much time daily tasks take and good at following up.

Responsibilities include:
* Send a daily email report describing completed and ongoing tasks
* Manage the company president’s calendar and task list - work with the company president to identify priorities and time-block each day for best productivity. Send and respond to meeting requests and confirm appointments. Prepare a daily agenda with schedule and supporting information.
* Manage the company president’s email. Remove spam. Create to-dos. Respond to routine emails. Track which emails require executive’s input to respond and bring to executive’s attention.
* File documents and notes. Enter invoices into accounting system. Create routine invoices and send to clients.
* Document processes for repeatability
* Occasionally do internet research, make phone calls, book travel arrangements

Critical technical skills:
1. Email management
2. Calendar management
3. Time management

Important soft skills:
* Responsive and persistent
* Organized
* Able to create systems and processes

In addition to having excellent English skills , you’ll need to use the applications we listed below. You don’t need to be an expert in all of them, but you need to be at least familiar with most of them.
* Gmail and other email applications
* Google Calendar
* Project management software (Asana, Basecamp, Google Docs)
* Web research using search engines like Google or Bing, etc
* Microsoft Word
* Microsoft Excel
* Google Docs
* Google Sheets
* Communications apps like Zoom, Skype, WhatsApp

We’re looking for someone who can grow in this role. If you have the following additional skills, this can help you:
1. Bookkeeping
2. Project management
3. Blog writing

This is a full-time position, Mondays through Fridays, at least 2 hours per day within 9am to 5pm Central Standard Time. The other 6 hours are flexible. Paid time off for vacation or sick days are available after a 6-month probationary period. We honor regular Filipino holidays.

Salary is $700/month for full-time work (40 hours per week). After a 6-month probationary period, you will be eligible for a 13th month payment in December.

If accepted, you will be provided one-on-one training with the company President on the company’s tools and processes. As our business grows, you may have the opportunity to manage projects and other vendors and virtual assistants.

When applying, please include in your first paragraph a sentence about where you live and what your favorite color is.