Executive Assistant

Join the dynamic team at Gym Desk Advertising, where we lead the charge in digital marketing for the Fitness Industry! As our Executive Assistant, reporting directly to the Chief of Staff and Client, you'll play a vital role in supporting our leadership remotely. Bring your proactive problem-solving skills and impeccable communication to our collaborative environment, where creativity and growth thrive.

Responsibilities and Duties:
• Manage scheduling, communication, and document dissemination for company executive(s)
• Coordinate and prepare for meetings, ensuring logistical arrangements and document preparation
• Serve as a point of contact among executives, employees, clients, and external partners
• Maintain accurate records and documents for executives
• Format internal and external communications, including memos, emails, presentations, and reports
• Take minutes during meetings
• Provide calendar management for the CEO, prioritizing inquiries and troubleshooting conflicts
• Support the Board of Directors by managing meeting logistics and adhering to compliance regulations
• Complete administrative tasks supporting the CEO's leadership, including special projects, correspondence, and travel arrangements
• Act as the primary point of contact for internal and external matters, maintaining confidentiality
• Coordinate Executive TeaUpgrade to see actual infoetings and events, and assist with staff meetings as needed
• Serve as a communication bridge between the CEO and staff, maintaining credibility and trust
• Manage office services and information systems operations, evaluating workflows and anticipating future needs
• Provide event management support and build relationships internally and externally
• Handle additional projects and duties assigned for the organization's benefit

Qualifications:
• Outstanding organizational and time management skills
• Excellent verbal and written communication skills, with discretion and confidentiality
• Ability to pay attention to detail and multitask effectively
• Proven experience as an executive assistant or relevant administrative support experience
• Proactive problem-solving skills and strong decision-making abilities

Daily Tasks Include:
• Producing project timelines and reviews
• Researching new business ventures or projects
• Email marketing and automation
• Social media management
• Coordinating support for software, systems, and vendors
• CRM management and updates
• Team training and general support across all platforms and systems

Shift:
• Official work shift: 8 am - 5 pm PST
• Onboarding: 8:30 am - 12:30 pm PST (2 days)
• Training: 8:30 am - 12:30 pm PST (2-6 days)

Compensation: $650 - $850 per month

We are committed to fostering an inclusive and diverse workplace and encourage applicants of all backgrounds to apply.

If you have what it takes to be an Executive Assistant, please click the link below and fill out all the required information.

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