Executive Assistant | Australian Client | Day Shift | Quarterly Pay rise

Be part of our team!

NO Spyware
Great AUSTRALIAN Client
DAYTIME shift
Quarterly PAY rises
FUN team
PAID Leave

Are you an experienced Executive Assistant ready to make a significant impact? We're seeking a dedicated individual to join our team and support our clients in managing their company. They are very structured, so as their Executive Assistant, you'll play a pivotal role in supporting the Managing Partner and Founding Partner, ensuring the smooth operation of the firm. Your contributions will be integral in navigating the complexities of their operational environment.

Key Responsibilities:

Calendar and Meetings Coordination:
Manage calendars, schedule appointments, and coordinate meetings for the Partners.
Prepare meeting materials, take minutes, and distribute documents.
Follow up on action items and tasks to ensure timely completion.

Strategic Support:
Conduct research and prepare reports to support strategic initiatives.
Work closely with executive leadership to provide administrative support for strategic projects.
Manage tasks in Upgrade to see actual info to enhance project delivery.

Communications Management:
Act as a liaison between Partners, staff, and external stakeholders.
Create content and graphics for social media and marketing materials using Canva.
Draft website articles, EDMs, and other marketing initiatives.
Assist with website management and SEO optimization.

Client Relationship Management:
Assist in identifying leads, preparing for client meetings, and developing engagement strategies.
Maintain and update CRM contacts to ensure effective client relationship management.
Support the implementation of a new CRM system.

Operational Efficiency:
Provide administrative support to project teams and maintain internal records.
Coordinate professional development activities for staff and track participation.
Perform data entry and formatting for spreadsheets to enhance administrative efficiency.

Compliance and Safety Management:
Assist in managing compliance and safety programs to foster a safe working environment.

Skills and Qualifications:

Proven experience as an Executive Assistant, preferably in consulting or professional services.
Exceptional organizational and time-management skills.
Strong communication and interpersonal abilities.
Proficiency in MS Office and project management tools.
Ability to handle confidential information with discretion.
Knowledge of CRM systems, experience with Zoho is a plus.
Proactive problem-solving and decision-making capabilities.


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ABOUT US:

At Global Teams, we are on a mission to support people in the Philippines by providing opportunities for them to work from and spend time with their families.

With 82 teaUpgrade to see actual infombers and growing we enjoy nurturing a fun and supportive environment for everyone to grow and be themselves.

We only work with nice business owners who value kindness and fairness.

When working with us we will never use time tracking or screen monitoring software (we think that is wrong).

We value accountability, kindness, communication, support, and fun!

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BENEFITS:

-We are looking for long-term VAs, so aside from the base rate, there will be a pay rise of Php1,000.00 quarterly.
-A day shift job in a work-from-home setting.
-Works Monday to Friday, 8 hrs. a day including lunch break.
-4 weeks of paid holidays and Sick Leave
-Health benefits after 6 months of tenure.
-Big support from our team! You will get a supportive key contact person to ask any questions and there will be plenty of opportunities for you to grow and learn. We have prepared online training and courses if you want to hone or learn new skills. Of course, not mandatory but it’s always accessible to you.

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To apply:
-Please go to this website, Upgrade to see actual info/career/
-When you apply for the role please add the word "Structured EA " in the field that asks "What job are you applying for"
-If you're reading this, just know the application here will not be entertain. Please apply through the website.


We are looking forward to hearing from motivated individuals who want full-time roles and career opportunities.