Executive Assistant (Full Time)

About the Role:

We are seeking a highly organised, efficient, and dynamic Personal Assistant to provide comprehensive support to our CEO. As the first point of contact, the ideal candidate will possess exceptional communication skills, a proactive mindset, and the ability to handle confidential information with discretion.

About the company:

Biospan is a private chef and nutrition service for high-net-worth individuals. We provide chefs and nutritionists all across the world to help people maximise their time and health with clean organic meals designed for their dietary needs. Biospan is a young company with a growing team.

Key Responsibilities:

-- Manage and coordinate the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
-- Handle correspondence and communication, including email management and drafting responses.
-- Prepare, review, and edit documents and presentations to ensure high-quality materials.
-- Coordinate and facilitate meetings, including agenda setting and minute taking.
-- Oversee travel planning, ensuring efficient and seamless arrangements.
-- Uphold strict levels of confidentiality and exercise discretion in all activities.
-- Serve as a liaison between the CEO, staff, stakeholders, and clients.
-- Assist with personal errands and tasks to enhance the CEO’s productivity.
-- Contribute to project management and other strategic initiatives.
-- Support the CEO with sales, marketing, fundraising, and other projects/tasks.
-- Support the CEO with general administration tasks.

Requirements:

-- Proven experience as a Personal Assistant or similar role.
-- Excellent organisational and time-management skills.
-- Strong written and verbal communication abilities.
-- Strong technical skills and adaptability using new software
-- Proficiency in Microsoft Office Suite and familiarity with virtual communication tools.
-- Ability to work independently and as part of a team.
-- Fluent in English, both written and spoken.
-- Discretion and confidentiality are essential.

Location:

Remote

How to Apply:

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