Job Posting: Assistant/Marketing

Company Overview:

We are a US-based property management, renovations, and development company with an unwavering commitment to providing exceptional service to our clients. Our team of dedicated professionals is passionate about delivering top-notch solutions to buyers, sellers, investors, clients, and guests. As we continue to grow, we are seeking a highly organized and driven Executive Assistant/Project Manager. You will play a crucial role in ensuring the smooth operation of our executive and in driving our projects forward, contributing to our continued success and Upgrade to see actual info Experience is necessary.

Listening and Communication Skills: You will be expected to follow instruction from executive. Your ability to understand those instructions with little or no follow up will be appreciated. Good listening and communication skills ensures that the information is relayed correctly. Your main job is to support and assist executive. Allowing her time to be freed up, as much as Upgrade to see actual info’s imperative you are focused and working at all times, diligently completing tasks quickly and thoroughly. Asking for more assignments to alleviate tasks from her. This position is very important. Your day might never be the same day to day, change will happen and your ability to take on new tasks and complete them is very important.

•Provide high-level administrative support to the executive, handling calendars, scheduling meetings, and coordinating appointments efficiently.
•Manage all incoming communications, including phone calls, text messages, emails, and correspondence, ensuring timely responses and appropriate prioritization. Act as the main point of contact between executive, clients, contractors, project investors, providing regular updates, resolving issues, and addressing concerns in a proactive and professional manner.
•Conduct research and gather data as needed to support executive decision-making processes.
•Streamline processes and improve efficiency by identifying areas for optimization and implementing solutions.
•Undertake special projects and assignments as requested by the executive, ensuring timely and accurate completion.
•Plan, execute, and monitor projects from conception to completion, ensuring all project deliverables are achieved on time, within scope, and within budget.
•Define project scope, objectives, and key milestones in collaboration with executive, client and teaUpgrade to see actual infombers.
•Monitor and control project progress, tracking key performance indicators, and implementing corrective actions as needed to maintain project success.
•Manage project budgets, expenses, and resource utilization to optimize cost-effectiveness and ensure adherence to financial goals.
•Utilize project management tools and methodologies to streamline processes and enhance project efficiency.
•Stay up-to-date with industry trends and best practices in project management, sharing knowledge with the team and applying innovative approaches to project execution.
•Answer All Leads (within 30 minutes of lead coming in)
•Vacation Rentals Investors with properties we can manage lead cultivation, marketing,
follow up
•Manage long term tenants, ensure tenant paid rent, facilitating requests needs and repairs, onboarding process, lease creating signing, deposit etc.

Requirements:

•Proven experience as an Executive Assistant/Project Manager, preferably in the real estate industry.
•Exceptional organizational skills, attention to detail, listening and comprehension skills, able to prioritize tasks effectively and meet deadlines in a fast-paced environment.
•Excellent written and verbal communication skills, with the ability to interact confidently with all levels of the organization and external partners.
•Proficiency in using office software, CRM and tools.
•Strong problem-solving skills and the ability to work independently while also being a team player.

If you are an enthusiastic and dedicated individual with a passion and the drive to excel in a fast-paced environment, we encourage you to apply!

Application Process:
To apply, kindly fill out the form in the link below:
Upgrade to see actual info

And schedule your interview through this link:
Upgrade to see actual info
Schedule your interview today!