* Perform a wide variety of executive secretarial and administrative duties as required by daily operations
* Coordinate office activities and schedules; develop and recommend office procedures and systems; ensure smooth office operations.
*Review and summarize miscellaneous reports and documents; prepare background documents as necessary.
*Receive and distribute incoming mail; review and evaluate mail to identify those items requiring priority attention
*Process payment of invoices; handles petty cash for office expense
*Coordinates with key officers of all departments for thorough follow-up of any assigned tasks by the President to maintain effective procedures and efficient work flows.
*Receive and screen communications
for the Management Staff including telephone calls and e-mail messages, and provide assistance using independent judgment to determine those requiring priority attention; prioritize, channel, and facilitate communication.
*Make travel arrangements (if necessary); maintain appointment schedules and calendars; arrange meetings and conferences.
*Maintains a departmental general control file of all correspondences and documents and other office flow procedures.
“For years, I maxed out my hours, got burnt out, and the quality of my work would start to go down. I decided to take the leap, hire correctly, and now it frees up my time to focus on growing the business.”
Tyler Gies
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