With more than 10 years of solid Administrative work background.

Overview

Looking for full-time work (8 hours/day)

at $2.84/hour ($500.00/month)

Bachelor of Laws (undergraduate); Bachelor of Science in Accountancy (Graduate)

Last Active

February 4th, 2019 (2141 days ago)

Member Since

August 22nd, 2011

Profile Description

•Works under the direct supervision of the Office Operations Manager and acts as the point of contact between the Operations Manager and internal/external clients.•Welcomes Office and Project guests & clients; coordinates with the Project Managers and focal persons for preparations and requirements.•Undertaking the tasks of receiving calls, taking messages and routing correspondence•Maintains executive's appointment schedule:?Arranges meetings and appointments and provide reminders. ?Coordinates travel arrangements.•Prepares reports; collects and analyzes information for use during Staff Meetings. Updates Office Presentations for client visits.  Maintains highly confidential and specialized information. •Ensures coordination with Manila Office for Project Status Reviews and Management Meetings.•Assists in plUpgrade to see actual infoing functions to include socials, town hall meetings, alignments, vendor lunches, dinner meetings, specialized trainings, and other office activities.•Performs a variety of administrative functions including written and verbal communication, preparation of documents (expense reports, Travel Authorizations, Cash Advance), meeting coordination (including catering, teleconferences and video conferences) both for Projects and Cebu Office.•Workforce Management Staffing In-Charge for Admin & QA Department - Input project assignments including date and hours in WFM Tool.
•Ensures the smooth flow of nontechnical paperwork including all correspondence •Assisting with the set-up and maintenance of company files and records retention. •Assisting in identification and processing of task force-related charges, including travel and overtime. •Assist during visits/interface with visitors:?Room & meal/snacks preparation?Restaurant reservations, food orders & purchase?Hotel accommodation & transportation•Provide administrative support such as preparing MOM, meeting invites, meeting room reservations and other duties required by the project 
•Facilitates and processes payroll-bank account forms. •Company vehicle management including schedule of drivers. •Guest House management including scheduling & monitoring as well as inspection for maintenance and cleaning. •Assist during visits/interface with visitors:?Room & meal/snacks preparation?Restaurant reservations, food orders & purchase?Hotel accommodation & transportation•Facilitates logistical requirements for company activities.•Assist in building management, site improvement, beautification and cleanliness. Performs housekeeping audits.•Performs activation/deactivation of employee access cards.•Performs other administrative tasks as assigned/required.
•Office, pantry and restroom supplies management (tracking, replenishment, distribution and inventory). Prepares monthly reports to Finance.•Company vehicle management including schedule of drivers. •Assist in building management, site improvement, beautification and cleanliness. Performs housekeeping audits.•Assist internal clients on the ff:?Meeting room reservations ?Room & meal/snacks preparation?Restaurant reservations, food orders & purchase•Logistical requirements for offsite events.•Assist during visits/interface with visitors:?Room & meal/snacks preparation?Restaurant reservations, food orders & purchase?Hotel accommodation & transportation

Pantry & restroom supplies management (maintenance, tracking, replenishment, distribution & inventory.)
Assist during client visits on the following:
o Room & meal/snacks preparation
o Restaurant reservations, food orders & purchase
o Hotel accommodation & transportation
Housekeeping audit to ensure cleanliness & orderliness of the site.
Assist in site improvement, beautification, cleanliness & orderliness.
Assist internal clients on the ff:
o Meeting rooms
reservations
o Room & meal/snacks preparation for meetings
o Research on possible venue offsite meetings & team building activities
o Transportation needs during offsite activities and meetings
Monthly reports submission for office supplies distribution, Vending consumption and other data to Finance.
Front desk backup
Trains new Front desk assistant, mentors and updates Front desk staff on policies, procedures & other items.
Coordinates with couriers on parcel & delivery concerns.
Assigns lockers to employees
Keeps all keys of offices
Performs other administrative work as assigned/required.
Front Desk Assistant Primary Responsibilities:
Receive incoming telephone calls and transfer to extension/local numbers.
Facilitate in inter-facility and international connections.
Take note of official messages for managers and staff in their absence or unavailability.
Receive visitors and attend to their concerns and inquiries.
Sort, distribute and keep track of incoming and outgoing mails, parcels, and packages.
Contact courier for pick-up of outgoing parcels/packages.
Assists in entertaining and facilitating to needs of clients/guests (transportation coordination, hotel and restaurant reservation/accommodation, etc) Makes the welcome note in PC terminal during client visits.
Assist HR & separated employees in clearance processing.
Assist Recruitment with Recruitment-related task as needed (accepting resumes)
Conduct lectures to educational tour visitors
Performs other clerical/miscellaneous administrative tasks as required.
Bookkeeping Responsibilities:
Recording of accounting transactions in the Accounting software.
Month-end closing of books
Submission of Financial Statements
Creation and Issuance of Invoice to clients
Monitoring of Accounts Receivables