Virtual Administrative Assistant | Financial Admin & Operations Support

Worked as an Administrative Assistant for a digital banking company in the Philippines. Provided administrative support by processing invoices, reimbursement and liquidation reports, and coordinating fleet services for executives and staff. Managed communications with suppliers, vendors, airline representatives, and hotel reservation teams to resolve travel issues and arrange accommodations efficiently.

Maintained and organized multiple Microsoft Excel files while ensuring data accuracy and timely updates. Entered and transferred information into Microsoft Word documents with a high level of accuracy. Reviewed PowerPoint presentations to verify that all information was accurate, consistent, and ready for presentation.

Worked closely with the Finance and Accounting team to process invoices and ensure vendors were paid on time. Received and processed invoices using SAP Concur to support digital payment processing.

Managed multiple Microsoft Excel files and developed automated trackers using IF and LOOKUP formulas to improve data organization and efficiency.

Prepared PowerPoint presentations for corporate events, ensuring all information was accurate and that each presentation followed the company's standard design and template.

Enjoys editing various content on Canva, including posters, presentations, infographics, and printables.

Actively communicated with different teams, departments, and external partners to coordinate tasks, resolve inquiries, and ensure smooth day-to-day operations.

Assisted in organizing onsite and offsite corporate events by coordinating logistics, catering, and event materials.

Sent calendar invites for corporate events through Microsoft Teams. Assisted in scheduling business meetings and coordinating attendees' availability.

Managed travel arrangements by researching flight options and preparing reports based on schedules and company budget. Coordinated with airline representatives to resolve travel issues and worked with travel agencies on visa processing, travel requirements, and international travel arrangements.