Operations & Administrative Specialist

Processed semi-monthly/monthly payroll accurately and on time for employees. Verified employee time sheets, attendance records, and overtime calculations. Calculated wages, deductions, and statutory contributions. Ensured compliance with company policies and government regulations. Maintained and updated payroll records in the payroll system. Prepared payroll reports for management and finance departments. Handled employee payroll inquiries and resolved discrepancies promptly. Processed new hires, terminations, salary adjustments, and benefits updates. Coordinated with HR and accounting departments to ensure accurate employee data. Maintained strict confidentiality of payroll and employee information.

Managed daily office operations, ensuring a smooth and efficient workflow. Handled incoming calls, emails, and correspondence professionally. Maintained organized filing systems (digital and physical records). Scheduled meetings, appointments, and coordinated calendars for management. Prepared reports, presentations, and official documents. Monitored office supplies inventory and placed orders when necessary. Assisted with bookkeeping tasks, including invoicing and expense tracking. Supported HR functions such as onboarding paperwork and staff record maintenance. Coordinated with vendors, clients, and service providers. Ensured confidentiality of sensitive company information.

Recorded daily financial transactions accurately in accounting systems. Maintained and updated general ledger accounts. Processed accounts payable and accounts receivable. Prepared and issued invoices to clients and followed up on outstanding payments. Reconciled bank statements to ensure accurate financial records. Assisted in preparing monthly financial reports and summaries. Managed petty cash and tracked company expenses. Organized and maintained financial documents and filing systems. Supported payroll preparation by compiling employee hours and payment data. Ensured compliance with company policies and basic accounting procedures.

Managed employee records and maintained accurate HR databases. Administered employee onboarding documentation and orientation processes. Processed employee contracts, confirmations, transfers, and terminations. Oversaw attendance tracking, leave management, and timekeeping systems. Coordinated payroll data submission, including salary adjustments and benefits updates. Administered employee benefits, insurance enrollment, and statutory contributions. Ensured compliance with labor laws, company policies, and HR procedures. Handled employee relations matters, including grievance documentation and resolution support. Assisted in performance appraisal coordination and performance tracking. Prepared HR reports, headcount summaries, and employee analytics. Supported training coordination and employee development programs. Maintained confidentiality of employee records and sensitive information.