Executive & Administrative Assistant | Calendar, Inbox & Administrative Operatio

Coordinated 8+ meetings each week across hospital departments by managing schedules, preparing meeting documents, sending calendar invitations, and tracking action items using Google Calendar, Microsoft Outlook, Google Workspace, and Microsoft Office.

Managed a daily volume of 80+ emails and messages using Gmail, Google Calendar, Google Drive, and Microsoft Outlook, ensuring timely communication and follow-ups across 18 nursing units.

Experienced Executive Assistant in a government hospital, providing high-level administrative support to senior leadership, managing confidential communications, coordinating schedules, and ensuring seamless daily operations in a fast-paced healthcare environment.

Proficient in Microsoft Excel for managing hospital census data, maintaining large datasets, preparing executive and operational reports, and tracking key performance metrics. Experienced with formulas, PivotTables, charts, data validation, and spreadsheet organization to ensure accurate and timely reporting.

Performed high-volume data entry by accurately encoding hundreds of daily hospital census records, including patient admissions, discharges, transfers, mortality, and other patient statistics. Ensured data accuracy and timely submission of executive reports to support operational planning and executive decision-making.

Managed personnel records and payroll documentation for 500+ employees, ensuring data accuracy, confidentiality, and timely submission while maintaining compliance with hospital policies and data privacy standards.

Experienced in using Google Workspace for daily administrative tasks, including Gmail, Google Calendar, Google Docs, Google Sheets, Google Drive, and Google Meet for email management, scheduling, document collaboration, file organization, and team communication.

Supported the coordination of 8+ weekly executive meetings by organizing schedules, tracking action items, preparing documentation, and following up with multiple departments to ensure timely completion of tasks.

Produced and edited promotional and social media videos using Adobe Premiere Pro, CapCut, and Filmora. Applied transitions, subtitles, color correction, audio editing, and visual effects to create professional, engaging content.

Provided customer service by responding to 80+ daily email inquiries, assisting patients, visitors, and internal stakeholders, and coordinating with multiple departments to ensure prompt and professional administrative support.

Prepared and maintained 20–30 executive and operational reports each month, along with confidential records, meeting documentation, and administrative files, ensuring accuracy, organization, and timely submission.

Organized and maintained digital and physical filing systems by securely storing, backing up, and managing confidential documents using Google Drive. Converted physical records into digital files to improve document accessibility, organization, and long-term record preservation.

Managed organizational social media content by creating and publishing announcements, promotional materials, and informational posts using Canva and Facebook. Coordinated with internal departments to ensure timely, accurate, and engaging communications.

Created engaging visual designs for digital and print materials using Canva and Adobe Photoshop, including social media graphics, presentations, promotional materials, certificates, and organizational announcements.

Designed professional graphics and administrative materials using Canva, including presentations, social media posts, reports, certificates, and promotional content to support executive communication and organizational initiatives.