General Virtual Assistant | Executive Virtual Assistant

*Conduct thorough product research using tools to identify profitable items. *Evaluate product demand, profit margins, and sales potential across different marketplaces. *Maintain and update product databases and research spreadsheets. *Assist in developing product listings with optimized titles, descriptions, and keywords. *Monitor sales data and product performance to recommend adjustments. *Stay updated with e-commerce trends, platform policies, and consumer behavior.

*Enter, verify, and update data in company databases and spreadsheets. *Process and organize administrative documents such as invoices, reports, and records. *Support other departments by providing requested information and documentation. *Coordinate with other administrative staff to ensure smooth office operations.

-Inbox Organization – Categorizing, labeling, and prioritizing emails for easy access and efficient workflow. -Filtering & Sorting – Setting up automated filters and folders to manage high email volumes. -Response Management – Drafting, proofreading, and sending professional email replies on behalf of clients. -Email Scheduling – Using tools like Gmail, Outlook, or HubSpot to schedule and automate emails. -Follow-Up Tracking – Monitoring sent emails and ensuring timely follow-ups. -Spam and Unsubscribe Control – Cleaning inboxes and managing subscriptions to reduce clutter. -Professional Communication – Writing clear, concise, and polite emails that reflect the client’s tone and branding. -Confidentiality & Data Protection – Managing sensitive information securely. -CRM & Tool Integration – Using tools like HubSpot, Zoho, or Mailchimp for email campaigns and customer communications. -Calendar & Meeting Coordination – Managing email-based scheduling and invitations efficiently.

*Monitor accounts payable and accounts receivable to ensure timely payments. *Record daily financial transactions such as sales, purchases, receipts, and payments. *Support payroll processing and employee expense tracking. *Assist in preparing monthly, quarterly, and annual financial reports.

*Manage and organize office files, records, and documents (digital and physical). *Handle incoming calls, emails, and correspondence in a professional manner. *Schedule and coordinate meetings, appointments. Prepare reports, memos, invoices, and other administrative documents. * Ensure the office environment is clean, organized, and efficient. *Provide administrative support to management and other departments as needed.

*Enter and update data into company systems, databases, and spreadsheets. *Verify accuracy of information before and after data entry. *Maintain organized files and documentation (both digital and physical). *Review and correct errors in data to ensure accuracy and consistency. *Assist with generating reports, summaries, and other administrative documents.