Bookkeeper & Virtual Assistant

I bring a strong background in full-cycle Accounts Receivable (AR) expertise crucial for maintaining strong cash flow and financial health, gained while working within the Finance & Accounting Department of a global subsidiary (CJ Philippines). My core duties involved the timely issuance of invoices and Statements of Account, accurate daily application of customer payments, and disciplined collections activities, which successfully reduced overdue accounts and minimized bad debt. I ensured high data integrity by frequently reconciling AR ledgers with the General Ledger and bank records, and I prepared comprehensive AR Aging and monthly reports used by management for financial forecasting and strategic planning. Furthermore, I played a pivotal role in optimizing the AR process by implementing a new digital invoicing system and collaborating with cross-functional teams to streamline communication, supporting overall organizational efficiency and audit preparedness.

I offer comprehensive, hands-on expertise in QuickBooks Online (QBO), having served as both an Accounting Associate and Bookkeeper managing the entire daily financial operations. Over a total of twelve months, I leveraged QBO to accurately process and record all daily sales and expense transactions, manage both Accounts Payable and Accounts Receivable, and perform meticulous weekly and monthly bank and credit card reconciliations to ensure the highest data integrity. I am proficient in QBO's essential functionalities, including detailed invoicing, expense tracking, and advanced financial reporting, having utilized the platform to prepare comprehensive monthly Profit and Loss statements for strategic decision-making. Furthermore, I successfully led the transition of one business from an outdated system to QBO, significantly streamlining reporting efficiency and demonstrating my capability to not only use the platform but also implement and maximize its utility as a highly capable QBO specialist.

As a Bookkeeper for a growing small retail business, my core responsibility was to manage the complete daily financial health of the operation utilizing QuickBooks Online (QBO). My main duties involved accurately recording all sales and expense transactions, processing vendor bills, and diligently performing monthly bank and credit card reconciliations to ensure a high level of data integrity. I achieved a key operational win by successfully transitioning the shop’s outdated record-keeping system to QBO, which significantly streamlined reporting efficiency. Beyond core financial tasks, I provided essential administrative support, including addressing vendor inquiries, managing the owner's schedule and correspondence, and executing ad-hoc tasks to optimize shop operations.

I possess proven expertise in managing the Accounts Payable (AP) function across diverse business settings, ensuring organized cash flow and operational clarity. In my roles, I was responsible for managing Accounts Payable through timely invoice entry, processing vendor bills, and supporting the owner with streamlining vendor payment schedules and purchase order procedures. I actively addressed vendor inquiries, acting as a primary contact to manage communications and ensure prompt resolution. This detailed work across both corporate and small business environments contributed significantly to efficient, organized financial management and the overall operational success of each organization.

I bring strong client and vendor support skills, effectively serving as a primary liaison across various business settings. My experience includes providing dedicated support by managing the full cycle of Accounts Receivable (AR), which involves professional communication during disciplined collections activities to successfully reduce overdue accounts and fostering strong client relationships. I also actively managed vendor inquiries, acting as the primary point of contact to ensure all billing and payment issues were resolved promptly and accurately. Furthermore, I provided crucial administrative support by managing owner correspondence and appointment calendars, ensuring smooth external communications and overall operational clarity. I am adept at collaborating with cross-functional teams to streamline communication and optimize processes, delivering reliable and high-quality service.

I bring proven skill in Financial Reporting across diverse accounting environments, consistently providing key data for strategic decision-making and operational clarity. In my roles, I was directly responsible for the preparation of comprehensive monthly financial reports, including detailed Profit and Loss statements and AR Aging reports, which I presented to management and business owners to facilitate strategic analysis and forecasting. I ensured the accuracy of all reporting by conducting meticulous weekly and monthly bank and credit card reconciliations and frequently reconciling AR ledgers with the General Ledger, guaranteeing high data integrity. Furthermore, I actively supported month-end closing procedures and audit preparedness, providing organized financial information and maintaining comprehensive digital filing systems for all critical financial documents.

I am a results-oriented professional with a foundation in Virtual Assistance (VA), complementing my strong background in financial management. Through dedicated VA training, I mastered essential skills in time management, professional communication, and task prioritization, preparing me to excel in a remote support capacity. My practical experience extends beyond administration; in previous roles, I provided crucial administrative support, including managing owner correspondence and appointment calendars, addressing vendor inquiries, and executing ad-hoc tasks to optimize operations. I am proficient in utilizing digital tools and software for enhanced productivity and am prepared to leverage my organizational and communication skills to deliver high-quality administrative support, efficiently optimizing workflows and meeting the diverse needs of any client.