Admin & Operations VA |Inventory Audit Specialist

Analyzed and reconciled actual inventory releases against system records Identified and resolved discrepancies in inventory data Monitored item movements and inventory updates within the system Reviewed and validated daily transactions using internal tools Communicated with other departments to resolve inventory issues and gathered supporting evidence

Composed and sent formal letters to retail stores (e.g., SM Stores, Robinsons) to request work permit numbers in the system, allowing our inventory personnel to enter the store Included in the emails were the inventory schedule (date and time), names of assigned personnel, tools to be used, store guidelines (do’s and don’ts), and other required supporting documents Followed up on system statuses such as For FMS Approval or For OBM Approval, and addressed concerns including technical issues Ensured that subject lines clearly reflected the purpose of the email for easy identification by recipients Maintained organized communication by replying within existing threads, avoiding unnecessary separate emails for the same topic Coordinated with appropriate contacts to confirm data accuracy, and initiated corrections if inconsistencies or mismatches were found

Organized administrative documents including receipts, gate passes, permits, and records of personnels. Maintained a well-structured filing system to ensure that all data could be accessed easily and efficiently when needed.

Tools I used : Microsoft Dynamics NAV Templates and custom queries Excel for data export and analysis Tasks and responsibilities: Extracted and generated data using Microsoft Dynamics NAV, including delivery dates, product details, sales records, transfer orders, pullouts, physical counts, brand, and location information Exported system data into Excel for detailed review and reporting Analyzed and validated data accuracy by comparing system reports against actual physical counts Investigated discrepancies, variances, or overages by tracing issues back to deliveries, sales, or other transaction records Coordinated with Account Executives and other relevant personnel to confirm data accuracy and resolve inconsistencies

It involves overseeing and coordinating the daily activities within a company to ensure smooth and efficient operations. It requires constant communication with different departments to foster collaboration and align efforts toward common goals.