Virtual assistant, data entry specialist

Performed regular reconciliations of bank statements, credit card accounts, and general ledger entries to ensure accuracy and identify discrepancies. Investigated and resolved variances promptly by coordinating with internal departments and external vendors. Maintained thorough documentation for audit trails and compliance with accounting standards. Ensured month-end and year-end closing processes were supported with accurate reconciled balances. Proficient in using reconciliation tools and accounting software such as QuickBooks, SAP, and Excel (including pivot tables and VLOOKUP).

Provided comprehensive administrative support including scheduling, correspondence, filing, and document preparation. Managed day-to-day office operations to ensure smooth workflow and efficiency. Maintained accurate records, handled confidential information, and ensured data integrity. Coordinated meetings, appointments, and travel arrangements for staff and executives. Communicated professionally with clients, vendors, and internal teams. Proficient in Microsoft Office Suite, Google Workspace, and office equipment.

Accurately entered and updated large volumes of data into various systems and databases. Maintained high levels of speed and accuracy, consistently exceeding performance targets. Reviewed, verified, and corrected data to ensure integrity and minimize errors. Managed confidential information with discretion and adhered to data protection policies. Proficient in Microsoft Excel, Google Sheets, and database software for efficient record-keeping. Demonstrated strong attention to detail and organizational skills in fast-paced environments.

Attention to Detail – To catch invoice discrepancies, avoid errors, and ensure accurate records. Data Entry – Accurate and efficient input of invoice and payment information into accounting systems. Time Management – Prioritizing payments and managing deadlines to avoid late fees or missed payments. Understanding of Accounting Principles – Basic grasp of debits, credits, and general ledger entries. Communication Skills – Clear communication with vendors, internal departments, and auditors. Problem-Solving – Ability to resolve invoice discrepancies, payment issues, and vendor concerns. Organization – Keeping documentation and records structured for easy access and auditing. Reconciliation Skills – Ability to match invoices with purchase orders and payment records.