Operations Director|CEO Support |AR Reconciliation & Bookkeeping| Systems & Proc

Overview

Looking for part-time work (4 hours/day)

at $12.12/hour ($1,168.00/month)

Bachelors degree

Last Active

July 6th, 2026 (5 days ago)

Member Since

April 21st, 2025

Profile Description

Learns new systems fairly quickly.
Thinks analytically about business processes.
Enjoys improving efficiency.
Makes practical decisions.
Is comfortable leading initiatives and taking responsibility.I am(Expertise: Xero, Quickbooks Online, Dext, NetSuite (ERP/Oracle), Sales Force, Sales Rabbit, Zoho, MS Office (Advanced Excel), GoHighLevel and Google Workspace, MS Outlook

Other softwares that I have been using:

* Online Payment gateway for Bookkeeping (PayPal, Stripe, Chase)

* Online worktools (Asana, ClickUp, Trello, and HubSpot)

* Online Communication (Google Voice, Zoom, ---------- , MS Team, Google Meet, and Slack)

*Time Keeping & Payroll (Home base-Time sheets, Gusto)


I am a seasoned business operations professional with over 20 years of experience in corporate sales, management, and operations within corporate environments. I have handled team supervision, client management, territory sales, facility operations, and performance monitoring across multiple regions in the Philippines. My background has trained me to think strategically, solve operational problems, and support business leaders in achieving efficiency and results.

I am currently employed full-time in a US distribution company as the Director of Operations (right-hand of the owner/ CEO) but open for part-time jobs with 4 hours daily, 1-5 PM PH time (Monday-Saturday).
I am managing daily sales operations and administrative processes to support company growth and operational efficiency.
Current Key Responsibilities:

*Monitored KPI performance of sales representatives to ensure targets and productivity goals were achieved

*Tracked home base attendance versus actual field locations of sales representatives

*Prepared commission and bonus computations for payroll processing

*Conducted accounts receivable reconciliation and monitored overdue accounts

*Performed daily monitoring of collections versus invoices to ensure payment accuracy

*Prepared invoice reports for different brands and management reporting requirements

*Created and improved Standard Operating Procedures (SOPs) for operational consistency

*Organized and maintained company files, records, and documentation systems

*Managed the CEO’s calendar, priorities, and daily task monitoring

*Reported daily sales representative escalations and operational concerns to the CEO

*Sent payment reminders and follow-ups to sales representatives and key account customers regarding unpaid invoices
*Coordinated with internal teams to resolve discrepancies and operational issues efficiently.
*Recommend business process improvements that increase operational efficiency
I am highly experienced in working under pressure, handling multiple responsibilities, and maintaining accuracy in reporting and communication. I am also adaptable to modern tools, software and AI.

In addition, I completed a 30-day hands-on bookkeeping training where I worked on real accounting processes, including bank reconciliation, chart of accounts setup, invoicing, transaction categorization, organizing messy books, and generating financial reports such as Profit and Loss statements and Balance Sheets. This experience strengthened my attention to detail and ability to support financial and operational accuracy.
Meanwhile, below is the detail of what I can do in Bookkeeping:
Setup and/or maintenance of Xero or Quickbooks file including:

*Customized chart of accounts

*Upload historical transactions from data bank

*Assistance with setup of any bank feeds, as applicable

*Assistance with setup of any necessary third-party integration tools

*Customized reporting
Daily bookkeeping including but is not limited to the following:

*Record cash receipts/income from your bank deposits

*Record cash disbursements/expenses from your bank transactions

*Record interbank transfers

*Record any adjusting entries / manual journals needed

*Reconciling bank transactions and credit cards to statements

*Reconcile other balance sheet accounts to underlying records

*Creating bills, sales invoices, credit notes, purchase orders, etc.

*Dealing with multiple currency transactions
Monthly financial reporting including:

*Balance sheet

*Profit and Loss Statements

*Month-to-month comparisons whenever applicable
I am someone who:

*Learns new systems fairly quickly.

*Thinks analytically about business processes.

*Enjoys improving efficiency.

*Makes practical decisions.

*Is comfortable leading initiatives and taking responsibility.

I’d be happy to help you manage your operations and/ or accounts receivable / bookkeeping so you can save time, money, and energy, and focus on growing your business.
Let's work together and make your life easier!
I can serve you immediately! :)
Viber/WhatsApp: ----------

Job Experiences:

* Director of Operations (US Distribution company)- current remote role

*From Accounting Staff, Sales officer to Division Manager (Roofing & Construction Company)- more than 18 years

*Quality Analyst, Data Encoder, Internal Auditor, & Payroll Master (Philhealth Insurance, Motor Parts Manufacturing and Food Plant)-
2 years

Wok-From-Home Technical Set-Up:
* With designated home office space
* Laptop - Lenovo Ideapad, 13th Gen, 16.0 GB RAM, 477 GB Storage, 6 hours battery life, with Windows 11
* Verbatim Headset
with Noise Cancelling Mic
* External Microphone with condenser for Online meetings
* LAN Fiber Internet, 100mbps
* Backup Broadband Home Wifi (4-antenna), 5G with Prepaid Sim
* Backup Postpaid Globe Wifi Hotspot
* Backup Prepaid Smart Wifi Hotspot
*Portable Power Station 150 W (Solar & DC Rechargeable), 13 hours laptop charging
In worst case of blackout (rarely occur), I can go to my brother's place (few blocks away) equipped with generator.