General VA I Executive Assistant

I use google forms for the following purposes: Feedback collection after events. Registration for training, webinars, or workshops. Surveys to gather opinions or suggestions.

Working closely with my Executive Director, I handle all communications received, whether through email or hard copy. Once received, I ensure all correspondence is calendared for reference. When a meeting is scheduled, I coordinate with the people involved to secure their confirmation. Setting up a meeting also involves preparing the necessary reports. Through this process, I have learned to prioritize tasks, manage multiple responsibilities, and anticipate the executive's needs effectively.

With my 6 years experience I consider myself as the link between the executive and other stakeholders, so having strong interpersonal skills are crucial. I coordinate with our partners such as writing emails, preparing presentations, and even speaking on behalf of the executive can be part of the job.

Using Google Calendar as an Executive Assistant can be a game-changer for staying organized, coordinating schedules, and managing tasks effectively. Google calendar is my buddy as an Executive Assistant. I use it every single day for seamless scheduling of meetings, events, and reminder. Google calendar is perfect also for recurring meetings like Board Meeting. I also use it for sending zoom, Microsoft teams invite making it easy to send links or documents directly into invitees.

As an Executive Assistant, using Canva is a valuable tool for creating visually appealing materials quickly and efficiently. I use canva for the following purposes: 1.Preparing a monthly report presentation for the board meeting. 2. Designing an elegant e-invitation for a VIP event or an agenda for the upcoming board meeting. 3. Crafting posts to announce a training session or invite members for an event 4. Preparing certificates of participation for a training and events 5. Slide Deck for an event 6. Birthday greetings for Board of Trustees 7. Lay-out stage and backdrop 8. Make Brochure, Magazine and souvenir program And so many more